Position Summary
We are looking for a detail-oriented Full-Charge Bookkeeper to manage a diverse portfolio of small business clients, specifically Partnerships (Form 1065) and S-Corporations (Form 1120-S). You will be the "bridge" between the client’s daily operations and our tax department, ensuring that every transaction is categorized to maximize tax strategy and maintain audit-ready records.
Essential Job Functions
Entity-Specific Accounting: Maintain clean sets of books using Double-Entry Bookkeeping; reconcile balance sheets specifically focusing on Shareholder/Partner loans and equity accounts.
Basis & Distribution Tracking: Accurately record Shareholder distributions and Partner draws; monitor that distributions do not exceed basis to prevent unintended tax consequences.
Payroll & "Reasonable Compensation": Oversee payroll processing for S-Corp owners to ensure compliance with IRS "Reasonable Compensation" requirements.
Month-End Close: Perform full-cycle month-end and year-end closings, including bank/credit card reconciliations and adjusting journal entries (AJEs).
Tax Season Readiness: Prepare trial balances and financial workpapers for CPA review; ensure all 1099s are issued and documented by January 31st.
Client Advisory Support: Identify and flag "commingling" of funds (business vs. personal) and educate clients on proper record-keeping for S-Corp/Partnership status maintenance.
Job Specifications
Minimum Experience: 3–5 years of bookkeeping experience, with at least 2 years specifically with a multi-client firm.
Technical Skills: * Mastery of QuickBooks Online (Advanced/ProAdvisor preferred) or Xero.
Proficiency in tech-stack integrations (e.g., Gusto for payroll, Dext/Hubdoc for receipt fetch).
Intermediate Excel skills (Pivot Tables, VLOOKUPs for data cleanup).
Core Knowledge:
Strong understanding of Accrual vs. Cash accounting methods.
Familiarity with the "Chart of Accounts" structure for flow-through entities.
Knowledge of Sales Tax filing requirements for Florida/local jurisdictions.