Benefits:

401(k) matching

Flexible schedule

Paid time off

Althouse Restore has been serving the El Paso and Las Cruces Insurance industry for over 35 years. Our company provides water and fire damage restoration services.

Construction Bookkeeper Job Description

Job Title: Construction Bookkeeper

Job Summary: A Construction Bookkeeper is responsible for managing the financial records of a construction company, ensuring that all transactions, including project costs, vendor payments, and employee payroll, are accurately recorded. The role involves working closely with project managers, contractors, and external stakeholders to ensure financial data is accurate and up-to-date, while maintaining compliance with industry regulations.

Key Responsibilities:

Job Costing: Track and allocate project costs, including labor, materials, subcontractor payments, and overhead. Ensure that job costs are correctly classified and updated in the accounting system.

Accounts Payable & Receivable: Process bills from vendors and subcontractors, ensuring they are paid on time. Manage invoicing for customers, including progress billing or retention schedules.

Payroll Processing: Ensure timely payroll processing for employees, including accurate calculation of labor costs for specific jobs. Handle union payments and benefits where applicable.

Financial Reporting: Prepare financial reports that break down costs by individual projects, as well as reports like profit & loss statements, balance sheets, and cash flow statements.

Bank Reconciliations: Reconcile bank and credit card statements on a monthly basis, ensuring that all transactions are accounted for.

Change Orders: Ensure that changes in project scope (change orders) are properly documented and reflected in financial statements.

Subcontractor & Vendor Payments: Monitor and ensure timely payment to subcontractors and vendors based on contractual agreements.

Tax Compliance: Prepare and file taxes, including sales tax, payroll taxes, and other relevant industry-specific taxes.

Compliance & Audits: Assist with audits by preparing necessary documents and financial records to meet regulatory requirements. Ensure compliance with state, local, and federal regulations, especially in areas like worker’s compensation and construction bonding.

Required Qualifications:

Associate’s degree in Accounting, Finance, or related field (or equivalent experience in the construction industry).

Proven experience as a bookkeeper, with experience in the construction industry preferred.

Knowledge of job costing and tracking costs on a project-by-project basis.

Strong understanding of the construction industry’s financial systems, including contract retention, change orders, and invoicing practices.

Strong understanding of tax laws and financial regulations relevant to the construction industry.

Detail-oriented with strong organizational and time-management skills.

Skills for a Construction Bookkeeper

Job Costing & Project Tracking:

Ability to allocate and track project costs, such as materials, labor, and subcontractor expenses, on a per-project basis.

Track and manage direct costs and overheads associated with each project to ensure profitability.

Construction Billing & Invoicing:

Familiarity with construction-specific invoicing practices such as progress billing, retention, and change orders.

Subcontractor & Vendor Management:

Experience in handling subcontractor payments and tracking vendor invoices and contracts.

Ability to reconcile accounts for subcontractors, ensuring compliance with contractual terms.

Payroll & Labor Management:

Familiarity with construction payroll, including prevailing wages, overtime, and project-based labor costs.

Knowledge of construction-related taxes like fringe benefits, workers' compensation, and state-specific taxes.

Tax Knowledge for the Construction Industry:

Understanding of tax laws specific to the construction industry, including sales tax, contractor withholding, and worker’s compensation.

Experience in preparing 1099 forms for subcontractors and handling tax compliance related to construction.

Financial Reporting for Construction:

Ability to generate job-cost reports, profitability reports, and project-based financial statements.

Knowledge of retention schedules and ensuring that retention amounts are properly calculated and tracked.

Contract Management & Change Orders:

Understanding of how to track and incorporate change orders into financial reports and project budgets.

Ability to document and update project costs due to changes in scope or unexpected expenses.

Budgeting & Forecasting:

Experience helping project managers create accurate project budgets and track actual vs. estimated costs.

Ability to analyze variances and recommend adjustments or corrective actions to stay on budget.

Time Management & Organization:

Efficiently manage multiple projects and tasks with varying deadlines and priorities.

Organize and store financial documents (invoices, contracts, reports) for easy retrieval during audits or tax filing periods.

Communication Skills:

Strong verbal and written communication skills to liaise with project managers, subcontractors, vendors, and external stakeholders.

Ability to explain financial data in a clear and understandable manner to non-financial team members.