Job Description

The advanced battery management project team is looking for an administrative intern that will support the research staff in procurement management.

We are looking for an individual who is self-motivated, detail-oriented, highly organized, and communicative to help in everyday tasks such as communication, documentation, purchasing and filing.

You will gain practical experience and understanding of internal business processes and structures at a multinational company in the U.S. especially in regards to project management.

Primary Duties and Responsibilities:

-Procurement Management: Administer material and equipment ordering for research scientist and engineers:

• Fully understand and navigate through corporate/local purchasing policies, guidelines, and procedures to locate the best possible purchasing method for the technical project team
• Review order details and obtain necessary documentation and approvals to timely process the order requests
• Coordinate with procurement, controlling, facilities, and HSE(Health, Safety and Environmental) associates to purchase and receive products in compliance with various regulations and policies
• Follow up with vendors to ensure timely delivery and update the technical associates on the status of order requests
• Follow up with Accounts Payable department to ensure timely payment to vendors
• Allocate material costs to appropriate project teams, run monthly corporate purchasing credit card report, and file the invoices with the report to the local controller
• Ship products that need to be calibrated, repaired, or returned and track the shipments
• Assist the local purchasing responsible with setting up highly used suppliers as Bosch vendors-

-Maintain project expense tracking sheet and regularly report the summary to the project manager and sub-project managers

-Order meals for regular technical meetings, face-to-face meetings among project team members

-Other administrative tasks that omay arise, including:

• Organize team-building event
• Help the local administrative department in facilitating company-wide events such as Open House, Holiday Party
• Main contact point for IT hardware inventory update and ordering.