POSITION SUMMARY:
The Accounting Assistant is responsible for maintaining Boundary Community Hospital’s accounts payable system to ensure hospital invoices are properly recorded, reconciled and paid. As well as providing internal accounting support to the CFO in regards to the overall financials of the facility.
POSITION QUALIFICATIONS:
Associate’s Degree in Accounting, Business Administration or Related Field and Three (3) years of related experience or High School Diploma/GED and Five (5) years of related experience.
Working knowledge of general accounting principles, accounts payable & general ledger is required.
Must have advanced computer skills in Excel and Microsoft office products. Keyboard at 50 wpm min. and have advanced 10 key skills. Previous experience with Meditech Accounting software is helpful.
Must have advanced written and verbal communicate skills
SCHEDULE:
Full Time-32 hours, benefitted non-exempt position
ESSENTIAL JOB DUTIES/REQUIREMENTS:
Daily Deposit Reconciliation
Assists with Balance Sheet reconciliations as assigned by Controller
Compiles Census reports for ECF, Acute Care and Swing Beds--monthly
Compiles Observation hours and compares to actual charges--monthly
Compiles and completes CAH patient hours spreadsheet--Monthly
Compiles and records ER physician hours with and without patients--monthly
Maintains unclaimed moneys and sends Due Diligence letters, prepares annual report for state
Assists with Budget preparation, through running reports, worksheet preparation and data entry
Assists with preparation of both Audit and Cost report worksheets
Assists controller as needed and other duties as assigned
Match vendor invoices against purchase orders and reviews to ensure properly matched and discrepancies identified and reasons noted
Code invoice with proper GL code
Investigate any discrepancies between invoice and PO
Audit to insure invoice and PO have proper authorization
Data entering of invoices
Process check requests for refunds, reimbursements, etc verifying approval, obtaining coding if necessary, and data entering in to accounting system
Process invoices for payment.
Print checks and obtain signatures, process for mailing
Attach check copies for invoices and file in paid files
Process ACH payments to vendors requiring Auto Pay
Reconcile vendor statements for any discrepancies
Work with Materials Manager on vendor payment requests, discrepancies, etc.
Process Accounts payable monthly close
Process paperwork to establish new vendor accounts; tax exempt status paperwork to vendors
Prepare year end 1099s for filing.
Must wear Personal Protective Equipment (PPE) as situations require to maintain Infection Control standards set by the hospital.