Interested in an outstanding opportunity to become part of a team with a stellar reputation as a community engaged Employer of Choice?
Established in 1905, Consigli has grown over the last 100 years from a local fourth generation family business into one of the largest construction managers and general contractors in the Northeast and Mid-Atlantic regions that has now transitioned to 100-percent employee-ownership.
Ranked as one of the Best Places to Work by the Boston Globe, the Boston Business Journal, the Hartford Business Journal, and MaineBiz, our culture draws raw talent from college interns to seasoned veterans with substantial years of experience in their field. We credit empowerment, innovation and “thinking great” for our continual growth and success. Most importantly, we are thankful for our employees and are proud to have one of the most exciting project portfolios in the business.
PROJECT ADMINISTRATOR
Be an on-site resource for information, to provide support on processes and procedures, and to help to keep the team organized.
Required Skills
- Set up, management of Project Management website (Procore).
- Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline.
- Upload all project-related documents including drawings and specifications; order drawing sets and specifications books through a reprographics company upon request.
- Create document logs for contracts.
- Assist project team with submittal and material delivery log upload and updates; dunning letters.
- Subcontractor change order processing and tracking.
- Assist with subcontractor insurance tracking.
- Finalize Owner contracts and Owner change orders through AIA software.
- Distribute Raving Fans surveys to clients and executives.
- Support with receiving/organizing closeout documentation and submitting to client.
- Review and submit expense reports for Project Management and Project Services Group personnel.
- Track certified payroll.
- Site office/trailer setup, order office supplies, shipping labels upon request.
- Provide assistance with conference call setup, notification, calendar events.
- Aid in meeting and event preparation, scheduling, and meeting minutes.
- General administrative support of project team members.
- Additional responsibilities/qualifications
- Self-motivated, flexible
- Strong organizational, written and verbal communication with executives/leadership
- Lead/assist with improving processes
- yearly PA Ops Plan
- create Cheat Sheets of SOPs
- work with PA meeting lead for topics/trainings
- work with PA training lead for PA meetings
- create a PA staffing process
- New Hire Orientation - PA introduction
- Add new hires to Procore
- Create/update PA top responsibility sheet
- Create/update Procore certification training sheet
- Procore Development Team
- Admin & Training team
- Cost Meeting Schedule lead
- Responsible for MA project scheduling
- Responsible for tracking meeting status/date updates of all projects weekly in Timberline for Accounting, Preconstruction, Business Development, etc.
- Work with Operations Engineer on cost meeting scheduling improvements
- Communicate with leadership
- Work with other regional execs (ie J. Benton) to get reports to leadership
Required Experience
- A bachelor’s degree in a relevant field is required.
- Proficient in Timberline PM software is desired.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
- Outstanding attention to detail and an ability to prioritize and work on multiple tasks.
- Proactive, self-motivated, innovative, collaborative, problem solver.
- Proven ability to excel in a fast-paced environment.
- Strong team player with a positive attitude.
- Good written and oral communication skills.
AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER
Consigli provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.