HELP OUR KIDS HAVE A GREAT FUTURE!

JOIN OUR LEADERSHIP TEAM AS A FINANCE SPECIALIST AND ASSIST US IN CHANGING THE LIVES OF VANCOUVER’S YOUTH!

TITLE: FINANCE SPECIALIST                                                                          REPORTS TO: EXECUTIVE DIRECTOR

DEPARTMENT: FINANCE AND ADMINISTRATION                                                CLASSIFICATION: SALARIED, FULL-TIME, EXEMPT 

SALARY RANGE: $52,000 - $57,500 STARTING

MISSION STATEMENT: _'__TO ENABLE ALL YOUNG PEOPLE, ESPECIALLY THOSE WHO NEED US MOST, TO REACH THEIR FULL POTENTIAL AS PRODUCTIVE, CARING AND RESPONSIBLE CITIZENS'.  _

GENERAL SUMMARY: WE ARE LOOKING FOR A TOP-PERFORMING FINANCE SPECIALIST TO LEAD AND ANALYZE EVERY DAY FINANCIAL ACTIVITIES AND PROVIDE ADVICE AND GUIDANCE TO THE LEADERSHIP TEAM ON FUTURE FINANCIAL PLANS. THE GOAL IS TO ENABLE ORGANIZATIONAL LEADERS TO MAKE STRATEGIC DECISIONS THAT EMPOWER CLUB LEADERS TO MEET OUR PROMISE OF DELIVERING HIGH-QUALITY YOUTH DEVELOPMENT PROGRAMS AND SERVICES. THE FINANCE SPECIALIST IS RESPONSIBLE FOR ALL FINANCIAL FUNCTIONS INCLUDING: ACCOUNTING, ACCOUNTS RECEIVABLE, ACCOUNTS PAYABLE, GRANT ACCOUNTING, FINANCIAL OPERATIONS, PAYROLL PROCESSING, BUDGETING, INSURANCE COVERAGE, FINANCIAL REPORTING, ANNUAL AUDIT AND TAX FORM PREPARATION.

MAJOR JOB TASKS AND RESPONSIBILITIES:

• ESTABLISH AND IMPLEMENT POLICIES AND PROCEDURES FOR ALL FINANCIAL MANAGEMENT FUNCTIONS, ENSURING APPROPRIATE CONTROLS AND COMPLIANCE WITH GENERALLY ACCEPTED ACCOUNTING PRACTICES.
• LEAD AND COLLABORATE WITH THE LEADERSHIP TEAM, PROGRAMS DEPARTMENT, TALENT AND CULTURE DEPARTMENT, COMMUNITY ENGAGEMENT AND PHILANTHROPY DEPARTMENT AND BOARD OF DIRECTORS (BOD) TO DEVELOP ANNUAL INCOME AND EXPENSE BUDGET FOR ORGANIZATION AND EACH CLUB/SITE.
• RECORD MONTHLY AND ANNUAL GENERAL LEDGER JOURNAL ENTRIES, INCLUDING PREPAIDS, ACCRUALS, ADJUSTMENTS, ETC...
• PROVIDE TIMELY AND COMPLETE REPORTING OF FINANCIAL RESULTS TO BOD AND CLUB LEADERSHIP TO MAINTAIN THE FISCAL HEALTH OF THE ORGANIZATION.
• WORK CLOSELY WITH FINANCE COMMITTEE AND PROGRAM LEADERSHIP TO; MAINTAIN, ANALYZE, AND INTERPRET GENERAL LEDGER FOR ALL CLUB OPERATIONS, ADMINISTRATION AND DEVELOPMENT, RECONCILE AND ANALYZE ALL CASH AND OTHER BALANCE SHEET ACCOUNTS DAILY/MONTHLY, MANAGE THE PREPARATION AND ANALYSIS OF FINANCIAL REPORTS ON A MONTHLY, ANNUAL AND AS NEEDED BASIS AND CONTROL AND MONITOR MONTHLY ORGANIZATION ACTUAL EXPENDITURES AGAINST BUDGET.
• MANAGE ANNUAL AUDIT AND COORDINATION WITH OUTSIDE AUDITORS. COORDINATE INTERNAL CONTROL AUDIT; PREPARE ANNUAL FINANCIAL REVIEW AND AUDIT SCHEDULES; PRESENT ANNUAL AUDIT REPORT AND AUDIT FINDINGS TO BOD, COMMITTEES AND LEADERSHIP TEAM. RESPOND TO SYSTEM IMPROVEMENTS PROPOSED THROUGH THE ANNUAL AUDIT PROCESS.
• PREPARE ANNUAL IRS FORM 990 FOR BGCSW. REVIEW WITH THE FINANCE COMMITTEE FOR COMPLIANCE AND ACCURACY. PRESENT TO THE FULL BOARD FOR APPROVAL TO FILE WITH THE IRS BY DEADLINE.
• PREPARE FINANCIAL RESULTS FOR ANNUAL BGCA REPORT AND OTHER FINANCIAL REPORTS AND ANALYSIS AS NEEDED AND REQUESTED
• ENSURE THE MAINTENANCE OF FINANCIAL RECORDS AND RECORDKEEPING SYSTEMS TO ENSURE COMPLIANCE WITH ALL REGULATIONS, GENERALLY ACCEPTED ACCOUNTING PRACTICES AND REQUIREMENTS OF GOVERNMENT CONTRACTS.
• PREPARE MONTHLY AND ANNUAL CASH FLOW FORECAST; INCLUDING UPDATING MONTHLY BUDGETED CASH FLOW WITH ACTUAL MONTHLY RESULTS. COLLABORATE WITH THE COMMUNITY ENGAGEMENT AND PHILANTHROPY DEPARTMENT TO UPDATE REVENUE FORECASTS. 
• IDENTIFY AND TRACK EXPENSES AND EMPLOYEE HOURS TO BE CHARGED TO GRANTS. RELEASE RESTRICTED GRANT FUNDS AND PREPARE INVOICES FOR REIMBURSABLE GRANTS MONTHLY. 
• PREPARE IRS FORM 1099 FOR ALL ELIGIBLE VENDORS AND FILE APPROPRIATE REPORTS WITH THE IRS.
• ENSURE A PRODUCTIVE WORK ENVIRONMENT WITHIN THE FINANCE AND ACCOUNTING FUNCTION.
• OVERSEE AND HAVE A WORKING KNOWLEDGE OF ALL DUTIES OF OTHER STAFF WITHIN THE FINANCE AND ADMINISTRATION DEPARTMENT.
• SUPERVISE A FULL-TIME ACCOUNTING AND ADMINISTRATION ASSISTANT.

ADDITIONAL RESPONSIBILITIES

• MAY BE ASSIGNED OTHER SPECIAL PROJECTS.
• UNDERSTAND EMPLOYEE BENEFITS PROGRAMS.
• MAINTAIN ALL FINANCIAL RECORDS, INCLUDING PAYROLL, PAYABLES, RECEIVABLES, DEPOSITS, INSURANCE POLICIES, MONTHLY AND ANNUAL GENERAL LEDGERS AND SUPPORTING FINANCIAL STATEMENTS AND REPORTS.
• TRAIN CLUB STAFF IN PROPER PROCEDURES REGARDING CASH RECEIPTS, ACCOUNTS PAYABLE, ACCOUNTS RECEIVABLE, AND BUDGETING AS NEEDED OR REQUESTED.
• ATTEND MEETINGS OF THE BOARD OF DIRECTORS AND FINANCE COMMITTEE IN AN ADVISORY ROLE, AS REQUESTED.
• ASSIST ACCOUNT MANAGERS AND CLUB DIRECTORS IN BUDGET PREPARATION AND MANAGEMENT, AS REQUESTED.
• DEVELOP PROJECT BUDGETS FOR GRANT PROPOSALS.

MINIMUM QUALIFICATIONS:

• BACHELOR’S DEGREE FROM AN ACCREDITED COLLEGE OR UNIVERSITY IN ACCOUNTING OR FINANCE. CPA OR MBA PREFERRED.
• A MINIMUM OF THREE YEARS OF PROGRESSIVELY RESPONSIBLE WORK EXPERIENCE MANAGING THE ACCOUNTING FUNCTIONS IN A NON-PROFIT AGENCY, OR EQUIVALENT EXPERIENCE.
• THOROUGH KNOWLEDGE OF BUDGETING AND ACCOUNTING PRACTICES, PROCESSES AND PROCEDURES OF NON-PROFIT ORGANIZATIONS. 
• ABILITY TO PRIORITIZE AND WORK WITH COMPETING DEMANDS.
• KNOWLEDGE OF WAGE AND HOUR LAWS AND PAYROLL TAXES/BENEFITS.
• ABILITY TO MONITOR WORK TO ENSURE QUALITY, ACCURACY AND THOROUGHNESS.
• EXPERIENCE WITH QUICKBOOKS.
• STRONG IT SKILLS, WITH KNOWLEDGE OF EXCEL AND OTHER MICROSOFT OFFICE PRODUCTS.
• GOOD COMMUNICATION SKILLS, BOTH VERBAL AND WRITTEN.
• STRONG ORGANIZATION AND ANALYTICAL SKILLS, WITH ATTENTION TO DETAIL.
• ABILITY TO INTERACT PROFESSIONALLY WITH CLUB STAFF, BOARD MEMBERS AND OTHER RELATED AGENCIES.

OTHER REQUIREMENTS 

• PLEASE BE AWARE THAT THIS JOB REQUIRES THE SUBMISSION OF A COVER LETTER & RESUME OR YOUR APPLICATION WILL NOT BE CONSIDERED
• EVENING AND WEEKEND AVAILABILITY WILL BE REQUIRED AND WORK HOURS ARE FLEXIBLE TO ACCOMMODATE PROGRAM IMPLEMENTATION 
• MUST BE ABLE TO FURNISH A COMPLETED (2 DOSE, UNLESS J&J) COVID-19 VACCINATION CARD ON THE 1ST DAY OF WORK - REQUIRED
• RELIABLE TRANSPORTATION REQUIRED - VALID DRIVER'S LICENSE AND CAR INSURANCE BY DATE OF HIRE. CLEAR AND APPROVED MOTOR VEHICLE REPORT
• COMPENSATION - $52,000-$57,500 STARTING SALARY, DEPENDING ON EXPERIENCE  
• NO-COST MEDICAL/DENTAL/VISION BENEFITS PLAN, PTO & PAID-VACATION PLANS
• PLEASE BE AWARE THAT FOR ALL STAFF WHO ARE OFFICIALLY EMPLOYED BY THE ORGANIZATION FROM 1/1/2022 THROUGH 3/1/2022, YOU WILL BE ELIGIBLE FOR A $250 RETENTION BONUS PAID OUT IN THE NEXT PAY PERIOD THEREAFTER

TO APPLY: 

• QUALIFIED CANDIDATES WILL BE GIVEN PRIORITY.  PLEASE HAVE YOUR RESUME & COVER LETTER FOR THIS POSITION SUBMITTED BY FRIDAY, 1/21/2022 (MISSING APPLICATION COMPONENTS WILL DISQUALIFY YOU FROM CONSIDERATION)