HELP OUR KIDS HAVE A GREAT FUTURE!

Join our professional customer service team and help change the lives of Vancouver’s youth!

BOYS & GIRLS CLUBS OF SOUTHWEST WASHINGTON (BGCSW OR CLUBS) IS SEEKING QUALIFIED CANDIDATES FOR A FULL-TIME, YEAR-ROUND BOOKKEEPER/ADMINISTRATIVE ASSISTANT POSITION!

REPRESENTATION MATTERS! Candidates who identify as BIPOC, LGBTQ+, or represent diverse communities are highly encouraged to apply. Our youth deserve to see themselves reflected in our Clubs.

POSITION TITLE: Bookkeeper/Administrative Assistant  

REPORTS TO: Director of Finance and Administration

STATUS: Full-time Hourly/Non-Exempt 

MISSION STATEMENT

‘To enable all young people, especially those who need us most, to reach their full potential as productive, caring and responsible citizens.’

GENERAL SUMMARY: 

Provide accounting/finance and administrative/office support to Director of Finance and Administration and Mission Support leadership team as outlined in job responsibilities below. 

PRIMARY DUTIES & RESPONSIBILITIES 

ACCOUNTING/FINANCE

_Accounts Payable _

• Input invoices received and payment requests into QuickBooks; prepare weekly check run 

• Mail bill payments and file payment material

• Reconcile monthly expense accounts and draft YTD Club operations statements 

• Distribute and reconcile monthly credit card statements

• Collect monthly inventory and USDA activity data

• Retrieve monthly grant activity data

_Accounts Receivable/Deposits _

• Collect & prepare weekly deposits from Club operations 

• Administer courier service to bank

• Review daily bank deposit activity

• Prepare bank reconciliation statements and draft investment summary

• Collaborate on weekly MyClubHub membership receipting

• Review monthly Club membership activity and reconcile with QuickBooks reports

ADMINISTRATIVE/OFFICE SUPPORT

• Provide front desk reception support for Mission Support through phone administration and directing inquires

• Prepare correspondence & generate reports as requested 

• Prepare materials for Board of Director meetings as needed 

• Schedule meetings as requested

• Maintain electronic and hard copy filing systems 

• Administer office materials and implement procurement procedures

• Other duties as assigned

EDUCATION & EXPERIENCE 

• Must be able to furnish a completed (2 dose, unless J&J) COVID-19 vaccination card on the 1st day of work - Required

• Pass a National Criminal, Social Security, Local Criminal and National Sex Offender Registry Background Check – Required

• Pass a Credit Check – Required

• Bachelor’s Degree preferred with coursework in accounting and/or finance

• Experience with accounting software 

• Proficient in MS Office Applications with emphasis on Excel, Word and PowerPoint

• Solid written communication skills

• Strong analytical and organizational skills with keen attention to detail 

• Excellent customer relation skills and ability to prioritize competing demands

• Possess a valid driver’s license and proof of insurability

COMPENSATION: $19 PER HOUR + BENEFITS; MEDICAL/DENTAL/VISION

LOCATION: Mission Support - 5109 NE 82nd Ave, Suite 205 Vancouver, WA 98662

WORK SCHEDULE 

• Must be available to work 9am to 5pm Monday through Friday,

EQUAL OPPORTUNITY EMPLOYER STATEMENT

BGCSW prohibits discrimination against current staff or applicants on the basis of sex (including pregnancy, childbirth, or related medical conditions), race, religion, color, national origin, physical or mental disability, protected medical condition, marital status, age, sexual orientation, gender identity, ancestry, military or veteran status, genetic information, or any other characteristic protected by federal, state, or local law. BGCSW is an equal opportunity employer.