PRIMARY FUNCTION

Under the general supervision of the Staff Accountant, this role is responsible for receiving, routing, coding, and paying all vendor bills and employee credit card transactions. We currently use a cloud-based AP processor, AvidXChange for the workflows, approvals, and payments of vendor bills. All VISA credit card transactions are similarly managed through the cloud-based Visa Intellilink.

KEY ROLES

· Accurately review, code, and process vendor invoices.

· Perform monthly reconciliations with AP system and credit card statements.

· Perform data entry associated with accounts payable.

· Compiling, reviewing, and submitting monthly CACFP reports.

· Review and reconcile invoice discrepancies.

· Address and respond to vendor inquiries.

· Work closely with auditors and fulfilling their requests, as needed.

· Maintain orderly electronic and paper files.

· Ensure compliance with GAAP and internal controls

· Capable of performing duties and responsibilities with a high degree of accuracy and timeliness.

· Capable of multi-tasking, prioritizing, and paying attention to the details, with the ability to meet strict deadlines.

REQUIREMENTS

· Bachelor’s degree or equivalent in accounting or another relevant field of study.

· Two years of professional accounting experience.

· Excellent written and verbal communication skills.

· Able to work independently and under pressure in a multi-task environment.

· Critical thinking, problem-solving, and determination.

· Excellent organizational skills and attention to detail.

· Proficient in Microsoft Office Suite.

· Experience with Sage Intacct Accounting System and/or AvidXChange AP System is a bonus.

NECESSARY BEHAVIORS

Effective communication skills, including active listening, speaking, and writing.

Professional business communication skills, including emailing, financial reporting and other department documentation.

Great customer service and interpersonal skills.

Collaboration and teamwork skills.

Strong organizational and time management skills

Working knowledge of accounting and financial processes.

Good math skills.

Keen attention to detail.

Comfortable with computers, accounting software, spreadsheet software, and other financial computer application.

Relationships:

Internal: Maintain verbal and written contact with the Staff Accountant for the purpose of exchange of information, providing progress reports regarding activities and planned programs.

External: Maintain verbal and written contact with vendors, other agencies, and community groups for the purpose of gathering data, exchanging information and ideas.