OUR TEAM
Brave Care is a group of pediatric primary and urgent care clinics in Portland, OR. Our goal is to provide children, teenagers, young adults, and families with a comfortable and compassionate environment for medical care. We're open 7 days a week, 10am to 10pm, and take care of everything from flu shots to wellness visits to broken bones. Our team includes a variety of pediatric specialists, engineers, product managers, and marketers all aimed at creating a better experience for patients and families. Join us to help build the future of awesome pediatric care.
THE ROLE:
The Administrative Assistant for Brave Care, reporting to the Executive team, will support the CEO, CMO, COO, and the CTO.
RESPONSIBILITIES:
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
- Prepares agendas and schedules for meetings.
- Manage VIDA office, maintain office supplies, snacks, and coordinate with VIDA staff for operational needs.
- Records and distributes minutes or other records for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Assist with expansion plans, coordinating between executive team, clinic team, and builders.
- Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
- Performs other related duties as assigned.
REQUIRED SKILLS/ABILITIES:
- Excellent verbal and written communication skills.
- Detail-oriented and professional.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.