Why Join?

Our firm has been engaged by a successful entrepreneur with various entities to identify an accomplished and versatile Executive Assistant / Project Coordinator to join their team. Our client’s leadership has a proven track record in the wholesale and distribution space of the entertainment industry and is always evaluating new investment opportunities. This role will provide outstanding support, timely information, and project leadership to the firm’s owner. This is a great opportunity for someone who thrives in a smaller, entrepreneurial environment, in a hands-on role to work directly with the owner/founder on diverse and interesting opportunities. Our client is committed to conducting business with the highest degree of ethics and integrity and pride themselves on cultivating long-term relationships with their vendors and retailers founded on core principals such as mutual trust, professionalism, and respect.

What You’ll Tackle:

• Align with the owner on current and upcoming projects; review, prioritize, then execute on plans and vision to complete project tasks
• Collaborate and evaluate business opportunities; then follow up on action items
• Alleviate administrative aspects of owner’s day to day including but not limited to:
  • Master calendar keeper: schedule appointments and maintain the calendar
  • Coordinate meetings and arranging logistics (conference room, conference call-in, and video conference details) and taking notes
  • Prepare clear and concise memos, letters and other supporting documents for internal and external distribution
  • Manage incoming phone calls, as well as incoming and outgoing emails.
    • Create a system to manage the email process
    • Gatekeeper for incoming requests
  • Attend meetings when necessary
  • Willingness to be accessible and responsive after hours (as needed)
• Serve as the face of the company; greeting clients at the reception; interacting with all levels of external clients, including senior executives with a high level of customer service (white glove) in every interaction
• Set up office systems (technology and workflows) from scratch
• Travel coordination
• Handle related administrative tasks, such as mail sorting/routing, FedEx shipment management, stocking kitchen, and light office cleaning
• Project management and planning for events

What’s Needed to Win:

• Bachelor's Degree (a strong plus)

• Minimum 2+ years of work experience, ideally in a similar industry and as an executive assistant to a C-level or senior-level executive in the startup or small business space
• Strong tech proficiency: Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Strong organizational skills
• Superior problem-solving skills
• Ability to travel for a few days, a few times per year (preferred)
• Must be proactive, able to take initiative, relentless follow up, and ability move issues or projects to closure with minimum supervision
• Unquestionable ethics and ability to exercise considerable discretion and maintain appropriate confidentiality
• Incredible attention to detail and strong ability to organize
• Clear and concise written and verbal communication skills
• Patience to work with high-level people and adaptability to different types of personalities
• Comfortable working in a fast-paced, dynamic, highly entrepreneurial environment
• Able to manage unexpected issues in a professional manner and get results
• Well-honed common sense, and ability to see the big picture and thrive under pressure
• Proactive stance toward learning, workload completion, best practices and communication

Interviewing immediately.

Competitive salary commensurate with experience + benefits.