Job Description
Broadridge is a leading provider of investor communications and technology-driven-solutions to banks, broker-dealers, mutual funds, and corporations globally. Our systems and services include investor communication solutions, securities processing and operations. In short, we provide the infrastructure that helps the financial services industry operate. With 50 years of experience, we provide financial services firms with advanced, dependable, scalable and cost-effective integrated services to help run their businesses.
This is a temporary, ongoing opportunity
At Broadridge, we are currently seeking an Executive Administrative Assistant to join our growing team. In this role the successful candidate will:
- Maintain confidentiality at all times.
- Well versed in MS Office; Outlook and Excel in particular
- Provide Administrative support for a sales team of 50 consisting of both on site and remote members
- Provide backup administrative support to Senior Executives.
- Manage the sales contract process for group and interface with legal department. Print incoming contracts, entering data into Sales Force data base, obtain internal approvals, emailing to clients, obtain final signatures and filing of originals.
- Answer busy phones in a professional, courteous manner and take accurate messages
- Process and distribute incoming and outgoing correspondence including UPS, mail, faxes, and email
- Coordinate internal meetings and client site visits including securing conference rooms, necessary equipment, ordering and setting up refreshments and meals, scheduling facility tours and creating agendas.
- PowerPoint presentations including proofreading, editing, printing and binding
- Coordinate individual and team travel arrangements for department including flight, hotel, ground transportation, and preparing itineraries using our online travel booking system
- Assist in coordination of logistics for industry conferences which Broadridge attends and sponsors inkling registrations
- Generate expense reports for senior executives.
- Take and transcribe meeting minutes when requested.
- Data entry within Salesforce.com our contact and sales management system
- Maintain department files.
- Monitor inventory and order departmental supplies and sales literatureProcess and distribute incoming and outgoing correspondence including UPS, mail, faxes, and email
- Coordinate internal meetings and client site visits including securing conference rooms, necessary equipment, ordering and setting up refreshments and meals, scheduling facility tours and creating agendas.
- PowerPoint presentations including proofreading, editing, printing and binding
- Coordinate individual and team travel arrangements for department including flight, hotel, ground transportation, and preparing itineraries using our online travel booking system
- Assist in coordination of logistics for industry conferences which Broadridge attends and sponsors inkling registrations
- Generate expense reports for senior executives.
- Take and transcribe meeting minutes when requested.
- Data entry within Salesforce.c
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