Seeking Administrative Specialist in a warehouse setting, responsible for overseeing administrative tasks to ensure smooth and efficient operations. Duties include managing and maintaining inventory records, processing orders, and communicating with suppliers and customers.

Key Responsibilities: (other duties may be assigned)

• Enter daily NE Regional Orders into Sage 100
• Enter all daily cash receipts and/or ACH payments daily.
• Review AR daily to ensure all payments are processed.
• Review Open Orders for the assigned region to ensure all orders are accounted for and processed accordingly and timely throughout the month and for month-end processing.
• Provide Delivery Notices to warehouse drivers daily; make sure all applicable notes are documented on each order for drivers.
• Submit all daily Delivery Notices to Accounting for processing.
• Review all Material Receipts before container arrival; onsite to verify product received and submit all paperwork to Dir of Operation for processing.
• Enter all daily activity on the required inventory worksheet for accurate tracking; continue enhancements to highlight important and key inventory information; request warehouse realignments within the facility as needed.
• Ensure all damaged product is reported accordingly and submitted to accounting for updating in Sage 100.
• Responsible for monthly inventory counts, verifying information on required count sheets provided; once completed submitting forms back by required deadlines.
• Responsible for fielding calls and providing customer assistance as needed
• Key player in assisting the sales department with related communication, mailings, and other applicable needs.
• Assisting warehouse staff/drivers as needed with paperwork; customer information and/or other related delivery or inventory information.
• Keeps supervisor updated on all necessary and relevant information at the location.
• Liaison to Warehouse Staff with communication, paperwork, and other related matters

Qualifications:

• High school diploma or equivalent
• Excellent organizational and time-management skills
• Attention to detail
• Ability to multitask effectively
• Strong communication skills
• Experience with warehouse management software and proficiency in Microsoft Office suite are also highly desirable.

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

8-hour shift Monday to Friday