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Executive Administrative and Personal Assistant

Buena Vista Rancheria

Executive Administrative and Personal Assistant

Sacramento, CA
Paid
  • Responsibilities

    Job Description

    SUMMARY: Under the direction and supervision of the Tribal Council members, the Tribal Council Personal Administrative Assistant, is a part-time position 20-30 hours a week, with the high potential of becoming a full-time position. The work schedule includes some weekdays, occasional evenings and weekends, will help with a variety of professional and personal tasks. Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for Council’s attention.

     

    DUTIES INCLUDE:

    · Manage calendars.

    · Take accurate and comprehensive notes.

    · Answer some phone calls, emails and take messages.

    · Plan travel, including flights, accommodation and ground transportation.

    · Prepare and submit expense reports

    · Coordinate events and speaking engagements

    · Run errands as requested.

    · Assist with all Tribal events, including planning, maintaining notes and event calendar.

    · Take some meeting minutes

    · Assist with other tasks needed

    SKILLS REQUIRED:

    · Attention to detail

    · Excellent verbal communication skills

    · Ability to multitask

    · Strong time-management and organization skills

    · Active listening and good communication skills

    · Tech-savvy and experience with word processing and email programs

    · The ability to work well with others.

    · Work independently, self-motivating, responsible

    · To be flexible and open to change.

    · Patience and the ability to remain calm in stressful situations.

    · Strong interpersonal skills

    · You could work in an office

    · You may need to wear smart business clothes

     

    MINIMUM QUALIFICATIONS:

    · Ability to maintain confidentiality

    · High School Graduate or Equivalent_._

    · Proficient use of computer: Microsoft Word, Excel, Power Point and SharePoint.

    · Proficient use of internet and email.

    · Reliable transportation

    · Incumbent will be expected to maintain a good clean driving record and proof/verification on auto insurance.

    · Required to have 2 to 3 years in an administrative assistant, receptionist, secretary role

     

    OTHER CONDITIONS:

    · Required to the sign a Non-Disclosure Agreement

    · Under the guidance of the Tribal Council, incumbent must demonstrate a commitment and loyalty to the vision, mission, goals, and objectives of the Buena Vista Tribe for the future welfare of the Tribe and other Native Americans.

    · Under the guidance of the Tribal Council, incumbent must be able to reflect the Native American perspective while doing business on behalf of the Tribe or while representing the Tribe.

    · The incumbent must always always maintain a positive public profile and foster good public relations through continued demonstrated personal integrity, compassion, and enthusiasm for the health and well being of the Buena Vista Tribe and other Native Americans.

    · The incumbent must be live scanned to work near Tribal minors.

    INDIAN PREFERENCE: Preference in filling vacancies may be given to qualified Native Americans as provided for in the Indian Self-Determination and Education Assistance Act P.L. 93-638. Documentation for claiming preference must be provided with the application for consideration.

    Company Description

    Native American Tribe