Job Description

Job Description

We are looking for an Executive Assistant to join our team.

Minimum Qualifications:

• At least 6 years of progressively responsible experience in an administrative setting.
• Public sector experience and experience in an executive office is preferred.
• Ability to pass a criminal background check
• College study may substitute on a year for year basis for up to four years of the experience.

Preferred Qualifications:

• Highly organized and detail orientated.
• Excellent verbal and written skills.
• Highly professional in demeanor. Able to interface easily with people at all levels, including state executives.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook.
• Knowledge of Microsoft Office 360 and SharePoint.
• Ability to simultaneously manage multiple tasks and projects.
• Supervisory experience.
• Discretion and proven history of handling confidential information is a must.

Duties:

• Prepare correspondence for the signature for Executive level staff.
• Receive and screen telephone inquiries from internal staff, other State government officials and the general public responding directly to inquiries or referring them to appropriate staff as necessary.
• Organize and set the priorities of work to be accomplished on a daily or weekly basis. This may involve working intensely with Executive level staff to clarify the work to be organized and produced, and schedule the use of meeting rooms and maintain the calendar for multiple Executives.
• Maintain proper supplies for the Executive Office.
• Manage sensitive, confidential information in an appropriate and professional manner.
• Prepare and/or edit reports, memos, letters, press releases and other documents using software related to word processing, spreadsheets, databases, and presentations.
• Prepare routine responses without direction and assemble background material for more complex issues and draft responses as assigned.
• Coordinate and monitor on-going projects, programs and activities of interest and concern to Executives, and maintain contact with program management to ensure the availability of accurate, up-to-date information.
• Liaison administrative matters between Executives and other State agency Executives and managerial staff.
• HR and ITS liaison for Executive offices.
• Act as Office Manager including but not limited to administrative coverage, workspace planning, surplus coordinator.
• Coordinate meetings, travel, conferences, and organization-wide activities.
• Perform other office support activities (e.g., scanning, photocopying) and related tasks as assigned by Executives.

Company Description

An established D/M/WBE consulting firm involved with signature public sector projects totaling over $8B for almost 20 years. We are seeking talented design and construction professionals throughout New York State for infrastructure, resiliency and building projects. If this posting doesn’t fit your search, forward to a friend or contact us for other opportunities.

Company Description

An established D/M/WBE consulting firm involved with signature public sector projects totaling over $8B for almost 20 years. We are seeking talented design and construction professionals throughout New York State for infrastructure, resiliency and building projects. If this posting doesn’t fit your search, forward to a friend or contact us for other opportunities.