Job description

A growing East Bay contractor servicing the entire Bay Area, is seeking an experienced and qualified candidate to fill its Project Administrator position within our Construction Division. We are looking for a Project Administrator that can manage multiple priorities for projects ranging from $200k to $10M.

Position Description:

• Contract stages, coordinate acceptance of contract and counter signed by firm.
• Establish Pre-Construction- work with team and individually to create budget SOV, identify material and subcontract PO/contracts, coordinate permit, create job folder-electronic, project manual, safety binder, request COI, and create SDS binder.
• Create project in financial system-Foundation SW. Set-up budget based on SOV developed.
• Administer subcontractor prequal including getting intended sub IIPP, W-9, COI, and CSLB.
• Order and cancel jobsite equipment and services (trailer, telephone, etc.) and notate vendor record for A/P
• Assist with permit acquisition. Create jobsite notices.
• Maintain Job Files (set-up and close out job files ensuring contracts, subcontracts, lien notices, releases and any other documents are obtained and organized into electronic job file)
• Enter/gather field paperwork/correspondences (RFIs, meeting minutes, schedules, submittals)
• Enter Change Orders and Budgets
• Assist in preparing billings, including AIAs, and related releases
• Make collection calls and assist in resolving A/R issues
• Homeowner customer support as needed (make calls, create notices, etc.)
• Obtain/maintain all subcontractor data and forward info/changes to A/P
• Assist in assembling bid packages.
• Assist in preparation of contracts and subcontracts
• Obtain quotes from vendors for materials, obtain approval, assign PO #, and place order
• Filing, faxing, copying, answering phones and any other general administrative duties
• Participate in continuous improvement of processes.
• Project close out retention billing, material supplier PO’s and subcontractor contract close out and assistance with other close out processes as requested.

Position Requirements:

• Previous work experience in a construction or construction related company required.
• High School Diploma or equivalent required.
• MS Office required.
• Must be detail oriented, effective with time management, and able to multi-task.
• Excellent customer service, written and oral communication skills
• Professional demeanor and a positive attitude
• Knowledge of Foundation software preferred

Job Type: Full-time

COVID-19 considerations:
We are adhering to all local and State mandates with regard to COVID-19