Benefits:

Dental insurance

Flexible schedule

Health insurance

Paid time off

Vision insurance

About the Role

Thrive 3PL is a growing third-party logistics company headquartered in Houston. As we continue to expand, we are seeking a Business Administration Manager to serve as the central owner of our back-office operations.

This is a broad, high-ownership role that spans HR, payroll, payables, compliance, insurance, benefits, and vendor management. You will work closely with leadership and our staff accountant, and will be accountable for ensuring processes run smoothly, deadlines are met proactively, and operational details do not distract the executive team.

The position offers significant variety and autonomy, with flexible hours and 90% remote work. It is best suited for someone who enjoys managing multiple domains, anticipates needs, builds efficient systems, and takes pride in keeping a growing business on track without unnecessary complexity.

If you are organized, proactive, comfortable with responsibility, and motivated by delivering consistent, high-quality results in a fast-moving and entrepreneurial environment, this role provides the opportunity to make a meaningful impact as we scale.

We look forward to connecting with candidates who are ready to step in and own these critical functions.

Core Responsibilities

People Operations & HR Administration

· Lead recruiting efforts: Post jobs, coordinate candidates, schedule interviews, and manage offers, enabling hiring managers to focus on selecting top talent

· Streamline onboarding: Handle paperwork, I-9s, system access, and benefits enrollment for seamless new hire integration

· Oversee employee exits with professionalism and efficiency

· Maintain employee records and HR files

· Provide responsive support to managers on HR matters

Cash, Payables & Financial Operations (AP Only)

· Manage accounts payable processes, including bill intake, approvals, and timely payments

· Oversee bank access with robust controls and documentation

· Anticipate and address cash flow opportunities or variances to ensure financial stability

Payroll & Contractor Administration

· Process bi-weekly payroll and nurture relationships with our payroll provider

· Handle contractor payments and reimbursements accurately

· Track wages by category for effective cost allocation

· Partner with our accounting firm on W-2 and 1099 filings

Compliance & Regulatory Management

· Track and fulfill recurring obligations, such as sales tax filings, franchise tax, and annual renewals

· Develop and maintain a proactive compliance calendar to stay ahead of deadlines

· Collaborate with consultants on property tax renditions and protests

Insurance & Benefits Administration

· Lead health insurance renewals: Gather census data, communicate with brokers, select plans, and facilitate employee enrollment

· Manage workers' compensation audits and renewals

· Coordinate property, liability, and equipment insurance for comprehensive coverage

Vendor & Service Provider Management

· Build strong relationships with our CPA firm, payroll provider, insurance brokers, and property tax consultants

· Ensure vendors deliver exceptional service and responsiveness, minimizing any need for leadership involvement

What Success Looks Like

· New hires integrate quickly and effectively, contributing from day one

· Open positions attract and secure high-caliber candidates efficiently

· All deadlines are met consistently, with proactive planning

· Payables and payroll run smoothly and predictably

· Compliance is managed seamlessly in the background

· Leadership gains bandwidth for growth initiatives, with reduced operational oversight

· The business operates with fewer disruptions and greater efficiency

Qualifications · 5+ years in business operations, people operations, administrative leadership, or similar roles

· Experience supporting founders or growing businesses strongly preferred

· Familiarity with financial operations in a supportive capacity, collaborating with accountants

· Exceptional organizational skills with keen attention to detail

· Proactive, forward-thinking approach to anticipate needs and opportunities

Sound judgment, reliability, and strong follow-through

Flexible work from home options available.