Company Overview

MNA provides customized engineering, architectural, and construction consulting services to our diverse client base ranging from education, biopharma, industrial and more. Our team is passionate about providing attention to the smaller details on every project and being attentive to the special needs and requests of our clients to deliver superior results.

Position Overview

The Business Assistant role assists the Business Manager with key accounting activities, including accounts receivable and payable, general ledger support, and preparation for financial reporting. This position also helps with inventory management, purchase orders, supplier coordination, and compliance tasks such as sales tax and licensing. Additional support includes clerical duties, assisting with billing and collections, and serving as backup for payroll.

This position is working full-time on-site in office, Monday thru Friday 8am-5pm with 1 hour unpaid lunch.

****Job Responsibilities

MNA Controls, LLC

• Maintain accounts receivable: creating and ensuring accuracy of invoices; collecting and processing payments; and resolving discrepancies
• Maintain accounts payable: collecting, entering, and maintaining invoices; ensuring timely and accurate payments.
• Inventory Management: count, order and monitor job supply levels.
• Document deliveries and shipments to update inventory.
• Generate Purchase Orders and packing slips.
• Maintains supplier accounts. Preparing credit applications as needed.
• Manage all aspects of general ledger, including account reconciliations, journal entries, bank statement reconciliation, and maintaining accounting estimates.
• Work with the Business Manager to produce monthly, quarterly, and year-end financial reports with periodic variance reporting.
• Ensure compliance and timely filing of sales tax.
• Manage and track business and professional licensing.
• Perform routine clerical and administrative functions, including organizing, and maintaining files, drafting communications, etc.
• Additional responsibilities as assigned

MNA, Inc.

• Assist with monthly processing of accounts receivable.
• Produce client statements and assist with the monitoring and collection of unpaid balances.
• Serve as backup to Business Manager in processing bi-weekly payroll.
• Manage and track business and professional licensing.
• Additional duties as assigned.

Qualifications

• 5+ years of relevant experience
• Must be comfortable working with MS Office Applications.
• Previous experience using QuickBooks strongly preferred, familiarity with Deltek Ajera a plus.
• Ability to maintain confidentiality requirements while working with sensitive information
• Strong multi-tasking and organization skills, with strong attention to detail necessary in this role
• Strong written, verbal, and interpersonal communication skills.