Business Coordinator
Overview
The Business Coordinator keeps financial, HR, and communications functions running smoothly and efficiently. The role of the business coordinator is to support Kolbert Building's operations and office functions and to ensure that the owner and all team members have the resources and information they need to perform their jobs.
Office and systems
- Oversee marketing and financials
- Manage/file/review company documents, forms, and templates
- Develop standard company forms, templates, processes
- Review and edit outgoing project, contract, and legal documents
- Streamline Google Drive folders - internal and jobsite related
Financials
- Financial literacy and awareness
- Review Profit & Loss and Balance Sheet monthly
- Monitor key performance metrics per job/quarter/year
- Develop and update unit costs
Human resources
- Maintain confidential personnel files, employee contact information
- New hire onboarding including offer letter and setting up necessary paperwork and communication tools (e.g. email account, app access, computer)
- Answer general HR questions
- Manage employee benefits, research and administer QSEHRA, 401k, etc.
- Schedule evaluations/performance reviews
- Ensure compliance for employment, tax, licensing, vehicles, insurance
- Compile trade partner details, contact information, insurance, W-9 forms
- Continuously review resumes, screen and reply to candidates
- Ensure team members have access to resources/info
Production
- Enter leads and contact info in lead tracker/production schedule
- Enter warranty work into lead tracker/production schedule, push schedules
- Verify site leads document weekly communications/important changes
- Verify pipeline/workload with precon/production manager
- Verify employee timecard codes match estimate codes
- File contracts and COs
- Support job closeout and compile homeowner manual
Required skills
- Self motivated, assertive, and independent
- Organized and detail oriented
- Proficient in standard software
- Strong written and verbal communications skills
- Construction background helpful but not required
Benefits
- Flexible work week - 25-35 hrs, remote option
- Monthly all company gatherings and annual company outings
- Paid attendance at industry conferences for continuing education
- Computer and office hardware provided
- Pay rate $28-32 based on experience
- Paid holidays, vacation, sick/mental health/weather days, paid lunch, continuing education, volunteer time
- Fully equipped shop (available for personal use after hours)
Kolbert Building is a well-established residential construction company, with a focus on high-performance, low-carbon new homes and renovations. We have been published in many trade and design publications, taught in multiple venues, and are active members of industry groups. Business owner Dan Kolbert is a co-author of Pretty Good House: A Guide to Creating Better Homes. We have an 18+ month schedule of projects ranging from bathroom renos to new builds with new leads every week.
Kolbert Building is a feminist company, and actively combats toxic masculinity in the construction industry. Our company has a culture of inclusion and equality, as well as pay equity and a commitment to always pay a living wage. Our crew is made up of first and second career individuals who come from diverse backgrounds and bring different insights to the company. We aim to foster an inclusive environment devoid of traditional stereotypes, such as the predominantly cisgender, straight white male-dominated workforce often associated with the trades. Our ethos centers on genuine care and respect among colleagues.