Job Description

Job Description

Pay: $31,000.00 - $52,000.00 per hour

Job description:

POSITION DESCRIPTION & EXPECTATIONS

1. Job Title & Position Information

Job Title: Business Development Assistant
Reports To: Andres Esquivel, Controller

Employment Type: Regular
Schedule: Monday–Friday, 8:00 a.m.–6:00 p.m., with flexibility as required
Compensation:

2. Position Summary

The Business Development Assistant supports ACG’s growth by assisting with research, marketing, CRM management, relationship development, and internal coordination across departments. This role provides essential support to the Business Development Team, leadership, partners, and internal staff to strengthen ACG’s market presence and expand opportunities across federal, state, local, and commercial sectors. The ideal candidate is organized, resourceful, creative, and able to manage multiple priorities in a fast‐paced environment. This position requires strong communication skills, marketing awareness, graphic design capability, and disciplined follow‐through.

2.1 Benefits

Paid Time Off (PTO)

PTO is accrued every pay period and increases with your tenure at the company.

Salaried Employees:

• 90 days – 1 year: 10 paid days (2 weeks) + 5 additional unpaid days
• 1 – 5 years: 15 paid days (3 weeks) + 5 additional unpaid days
• 6 – 10 years: 20 paid days (4 weeks) + 5 additional unpaid days
• 11+ years: 25 paid days (5 weeks) + 5 additional unpaid days

Hourly Employees:

• 90 days – 1 year: 5 paid days (1 week) + 5 additional unpaid days
• 1 – 10 years: 10 paid days (2 weeks) + 5 additional unpaid days
• 10+ years: 15 paid days (3 weeks) + 5 additional unpaid days

Paid Holidays

Employees receive 7 full paid holidays each year:

• New Year’s Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Christmas Day
• Good Friday

Additional Half‐Day Holidays (Salaried Employees Only):

• Christmas Eve (half day)
• New Year’s Eve (half day)

401(k) Retirement Plan

• 3.5% employer match on employee contributions.

Profit Sharing (Salaried Employees)

• Annual profit‐sharing potential based on company performance and key metrics (KPI).

Health Insurance Benefits

• Health, Dental, and Vision plans available to all eligible employees.

3. Core Responsibilities

3.1 Business Development Support & Opportunity Research• Conduct research on companies, industries, competitors, and opportunities to support capture planning and proposals.

• Maintain accurate, up‐to‐date information in the CRM system (Odoo).
• Support creation, organization, and updates of capability statements, brochures, and marketing assets.
• Respond quickly to shifting priorities, time‐sensitive requests, and assignments from leadership.

3.2 Marketing, Branding & Graphic Design• Update existing marketing materials and assist in creating visually engaging content (brochures, decks, one‐pagers, event materials).

• Use design tools such as Canva, Adobe Suite, or other platforms to ensure brand consistency.
• Format documents, presentations, and templates to deliver professional, client‐ready outputs.

3.3 Administrative & Project Coordination• Coordinate internal and external meetings, follow‐ups, calendars, tasks, and project milestones.

• Assist in project planning and tracking to ensure timely execution.
• Support events, conferences, documentation needs, and cross‐department initiatives.
• Provide general administrative support to ensure alignment and smooth workflow.

3.4 Relationship & Partnership Management• Build and maintain relationships with partners, subcontractors, teaming allies, and customers.

• Act as liaison between partners and internal teams to support ongoing efforts.
• Monitor partnership activity, identify improvement areas, and provide recommendations.
• Support outreach efforts for new partnerships and teaming opportunities.

3.5 Strategic Planning & Growth Initiatives• Contribute to strategic business development planning and identification of new opportunities.

• Prepare research summaries, insights, and recommendations for leadership.
• Align BD activities with ACG’s long‐term mission, goals, and expansion plans.

4. Short‐Term Expectations (First 30 Days) • Learn ACG BD workflows, documentation standards, and CRM (Odoo) usage.

• Demonstrate strong organization, follow‐through, and accuracy in assigned tasks.
• Support marketing updates, document formatting, and CRM recordkeeping.
• Begin assisting with research, meeting coordination, and partner communication.
• Maintain consistent responsiveness and proactive communication with the BD Team and leadership.

5. Long‐Term Plan & Growth Objectives• Become independently productive in managing BD documentation, CRM data, and marketing assets.

• Strengthen design capability and contribute consistently to marketing improvements.
• Build reliable systems for partner tracking, opportunity research, and workflow coordination.
• Support high‐quality proposal preparation and long‐term BD initiatives.
• Contribute to ACG’s strategic growth through consistent execution, research, and relationship management.

6. Weekly & Monthly Deliverables Plan6.1 Daily & Weekly Deliverables (Ongoing)• Daily: Update CRM records, tasks, activities, and communications.

• Daily: Respond to requests from BD Team, leadership, or partners.
• Weekly: Provide status updates, priorities, upcoming deadlines, and blockers.
• Weekly: Maintain marketing files, design updates, and document repositories.
• Weekly: Coordinate meetings, follow‐ups, and next‐steps with internal teams.

6.2 Monthly Deliverables & Review• Monthly CRM audit for accuracy and completeness.

• Monthly assessment of BD activity metrics (meetings, outreach, opportunities added, updates).
• Monthly update of marketing assets, partnership records, and tracking tools.
• Monthly continuous‐improvement proposal for BD processes, CRM efficiency, or marketing materials.

7. Work Expectations & Availability• Must ask clarifying questions when instructions or requirements are unclear—no assumptions.

• Ability to manage multiple priorities and deadlines in a fast‐paced environment.
• Must maintain professionalism and strong communication across departments and partners.
• Additional hours may be required during events, proposal periods, or time‐critical initiatives.

8. QualificationsRequired• Excellent verbal and written communication skills.

• Strong organizational skills and ability to manage multiple priorities.
• Resourceful problem‐solver with proactive support capabilities.
• Strong administrative background and attention to detail.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using or maintaining CRM systems (Odoo preferred).
• Graphic design capability (Canva, Adobe Suite, or similar).

Preferred

Experience supporting a federal, state, or local contractor.

• Familiarity with government contracting terminology, solicitation structures, and capability statements.
• Experience in industries such as construction, telecom, or security services.

Physical Requirements

Ability to lift up to 25 lbs.

• Full dexterity of hands and fingers.
• Ability to work at a computer for extended periods.

9. Core Values

Accountability – takes ownership of deliverables and communicates truthfully.
Character – professional conduct and reliability.
Integrity – honest reporting and ethical behavior.
Safety – follows all safety requirements.
Teamwork – collaborates and supports the estimating team.
Trustworthy – consistent follow‐through and transparent communication.

10. Work Environment

Hybrid role with office‐based collaboration and occasional external event support.
May require in‐person meetings, conference preparation, or partner site visits.

11. Performance Review & Continuation of Engagement

This consulting engagement is performance‐based. Continuation of work, expansion of responsibilities, compensation changes, and any future discretionary immigration support (including work visa sponsorship) are contingent upon sustained performance, measurable deliverables, and business needs. The consultant will be evaluated bi‐weekly based on the daily and weekly deliverables and KPI expectations described above.

Sincerely,
Mark Dittmar, Vice-President
Access Communications Group, LLC
2017 Texas Ave. El Paso, TX 79901
(915) 845‐0007 – www.acglp.co

Company Description

At ACG, hard work leads to real results: career advancement, increased earning potential, certifications, mentorship, and long term stability. This is a fast paced, high expectation environment designed for people who want to grow quickly and intentionally.

What you’ll gain at ACG
You’ll receive support for training and role related certifications, plus access to professional mentorship focused on career development, leadership, and personal growth. We invest in people who want to improve in many areas of life, not just their job title.

How we work
ACG is a technology driven office environment. Successful candidates are tech savvy, comfortable using Microsoft Office 365 (Outlook, Excel, Word, Teams, SharePoint), and able to adapt quickly to digital tools and applications. Being intuitive with technology and systems is essential to succeed here.

Who succeeds at ACG
You take ownership, follow through, and execute. You’re organized, disciplined with deadlines and documentation, emotionally mature, and comfortable receiving direct feedback. Bilingual Spanish–English and onsite commitment are key for most office roles.

Company Description

At ACG, hard work leads to real results: career advancement, increased earning potential, certifications, mentorship, and long term stability. This is a fast paced, high expectation environment designed for people who want to grow quickly and intentionally. \r\n\r\nWhat you’ll gain at ACG \r\nYou’ll receive support for training and role related certifications, plus access to professional mentorship focused on career development, leadership, and personal growth. We invest in people who want to improve in many areas of life, not just their job title. \r\n\r\nHow we work \r\nACG is a technology driven office environment. Successful candidates are tech savvy, comfortable using Microsoft Office 365 (Outlook, Excel, Word, Teams, SharePoint), and able to adapt quickly to digital tools and applications. Being intuitive with technology and systems is essential to succeed here. \r\n\r\nWho succeeds at ACG \r\nYou take ownership, follow through, and execute. You’re organized, disciplined with deadlines and documentation, emotionally mature, and comfortable receiving direct feedback. Bilingual Spanish–English and onsite commitment are key for most office roles.