Benefits:
401(k)
401(k) matching
Bonus based on performance
Competitive salary
Opportunity for advancement
Training & development
Position Summary: Critical Coordination and Administrative Support for Leadership to Facilitate Company Growth Location: Golden, Colorado
Position Overview
The Business Flow Coordinator is a dynamic and essential role designed to support the CEO and other company leadership, with heavy emphasis on managing the details of growth via retail channels and expansion into international markets. This position goes beyond traditional administrative assistance, serving as a key partner in moving critical initiatives forward, ensuring operational efficiency, and enabling leadership to focus on strategic matters.
Example Responsibilities
Meeting Participation & Representation: Attend most company meetings, acting as the CEO’s delegate when necessary. Capture key discussion points, follow-ups, and ensure timely execution of action items.
Retail Channel Setup & Management: You’ll own all steps in the process from onboarding a new channel partner and setting up EDI to ensuring the ongoing relationship and transactions go smoothly and without mistakes – all while establishing SOPs for the processes.
International Expansion: Work with internal and external teams to drive and facilitate the details of expansion into international markets, especially via Amazon. From setting up VAT registrations to ensuring country-specific regulations, to reporting on the sales and inventory levels of each country and channel – all while establishing SOPs for the processes.
Commercial Relationships: Oversee commercial customer needs and communications (small volume), and process invoices for the commercial side of the business, ensuring accuracy and timely billing.
Administrative Paperwork: Manage paperwork for major initiatives, such as VAT registration in multiple countries, communications with vendors and contractors, and submissions to regulatory bodies.
Cross-Team Coordination: Foster clear communication between teams or divisions to ensure alignment and progress on shared objectives.
Contract Draft Review: Review and provide feedback on contract drafts, coordinating with legal and business stakeholders.
Research & Analysis: Conduct research upon request on business concerns, market options, and operational improvements, presenting clear findings to leadership.
Initiative Tracking: Monitor progress on ongoing projects and administrative tasks, ensuring deadlines are met and details are managed effectively.
Qualifications
Bachelor’s degree in Business Administration, Management, or related field (preferred).
Experience with retail channel management and/or international sales on Amazon.
Proven experience in high-level administrative, operations, or coordination roles.
Exceptional organizational and multitasking skills.
Strong written and verbal communication abilities.
Proactive problem solver with keen attention to detail.
Ability to work independently and handle confidential information with discretion.
Comfortable with technology and quick to learn new systems and platforms.
Experience in customer service or tech support is a plus.
Reporting Structure This position reports directly to the CEO and works collaboratively with all company teams and external partners as needed, remotely and in-person.
Why This Role Matters We are entering a major expansion phase — new retail channels, new countries, new systems to master. The Business Flow Coordinator ensures these opportunities translate into successful, well-run revenue streams, not chaos and compliance headaches. This role directly influences our ability to scale efficiently, avoid costly mistakes, and maintain strong relationships with major retail partners worldwide.
About The Company We’re Dr. Pooper Enterprise! We’re a quickly growing Consumer Packaged Goods (CPG) company that also has a commercial division (in wastewater treatment). In fact, we were recently included on the 2025 Inc. 5000 List of Fastest Growing Private Companies in the US (number 261 of 5,000). Our core products (septic system and wastewater treatments) are based on a truly unique and innovative formula and we invest heavily in new product development. As we grow -- increasing online sales into international markets, expanding into retail stores in the US, developing new product lines, expanding into new production facilities, developing commercial markets and products -- we need great people who jump into challenges and grab bulls by horns to find solutions and keep things moving. We have fun with our name and fun at work, and we combine that with a professional and respectful working environment where we’re making great products and building a great company.