Benefits:

Access to Dental Insurance

Company paid life insurance

Additional benefits based on time of service

401(k) matching

Employee discounts

Paid time off

About the Role

We are seeking a highly organized and detail-oriented Business Manager/Office Administrator to oversee critical administrative, financial, and operational functions across multiple companies. This role requires strong multitasking skills, excellent communication, and a proactive approach to managing complex workflows.

Key Responsibilities

Payroll & HR Administration

Process payroll and manage vacation tracking, employee hours, and 401(k) administration.

Handle in/out processing of employees and maintain accurate HR records.

Handle Workman's Comp audits and claims, disability leave, and Paid Family Medical Leave compliance.

Financial Management

Reconcile bank accounts daily and perform monthly credit card reconciliations.

Prepare sales tax reports and assist with annual tax filings.

Handle all annual bank reviews.

Manage loan applications, auction payments and company debt schedules.

Fleet & Compliance

Oversee fleet management including vehicle registrations, permits, insurance coverage, and annual 2290 tax filings.

Manage CDL and non-CDL driver files, DOT Clearinghouse inquiries, and random drug/alcohol testing.

Insurance & Risk Management

Review insurance documentation for accuracy and shop for competitive coverage to reduce overhead.

Handle GL & WC insurance audits for multiple companies.

Administrative

Receive/post payments and some billing.

Perform post office runs for mail and payments.

G Suite administration.

Manage real estate matters and related documentation.

Support company leadership with reporting and special projects.

Qualifications

Proven experience in business administration, payroll, HR, and compliance.

Strong knowledge of DOT regulations, Workman's Comp, and insurance audits.

Proficiency in financial reconciliation and reporting.

Excellent organizational and multitasking skills.

Strong communication and problem-solving abilities.

Familiarity with G Suite and general office software