Overview
Type: Full-time, On-site | 8:00 AM - 4:30 PM Monday-Friday
Reports To: Chief Operating Officer
Looking to build a career, not just fill a role? Work directly with our CEO, COO, and Director of Sales & Marketing while gaining exposure across three business entities spanning solar energy, AV integration, and retail sporting apparel. High performers advance into operations management, project management, business development, or other specialized roles based on their talents and interests.
The Role
Manage on-site support for our multi-entity organization. Own facility management, coordinate executive logistics, and drive efficiency in day-to-day business functions. This role requires independent thinking, strong execution, and the initiative to identify and solve problems proactively.
Key Responsibilities
• Facilities & Operations
o Own day-to-day facility operations ensuring client-ready environments
o Manage in-office relationships, office supplies, and maintenance coordination
o Execute conference room setup and meeting logistics
o Troubleshoot and resolve facility issues independently
• Executive Operations
o Manage logistics for CEO, COO, and Director of Sales & Marketing
o Execute meeting preparation, materials coordination, and follow-up
o Implement document management (scanning, filing, digital organization)
o Execute on-site bookkeeping functions (check preparation, invoice processing)
o Drive sales and marketing operations support (client visits, materials, events)
• HR Operations
o Execute new employee onboarding (I-9, facility tours, workspace setup)
o Participate in performance reviews and feedback sessions
o Manage physical HR documentation and employee files
o Coordinate employee engagement initiatives and culture events
• Front Desk & Reception
o Serve as primary contact for visitors, clients, and vendors
o Manage incoming calls and conference room scheduling
o Process mail, packages, and deliveries
• Additional Operations
o Drive special projects from concept to completion
o Provide operational backup across all three entities
o Coordinate with remote Philippines operations team
Why This Role Matters for Your Caree r
• Executive Exposure: Daily interaction with CEO, COO, and Sales & Marketing leadership—learn strategic decision-making and business operations firsthand.
• Multi-Industry Experience: Gain expertise across construction/solar, community solar development, retail e-commerce, and A/V integration.
• Clear Advancement Paths: Proven performers advance into Operations Management, Project Management, Business Development, HR Management, or Financial Operations roles.
• Entrepreneurial Environment: We reward initiative and results. Identify improvements, take ownership, deliver outcomes—and you'll be recognized with expanded responsibilities.
What We're Looking For
• Experience & Education
o 2+ years in office administration, operations coordination, or facilities management
o High school diploma required; Associate's or Bachelor's degree preferred
o Proficient in Microsoft Office Suite and digital collaboration tools
• Core Competencies
o Exceptional organizational skills and ability to manage competing priorities
o Strong decision-making and problem-solving capabilities
o Works independently with minimal supervision
o Results-oriented with focus on accuracy and efficiency
o Professional communication with executives, clients, and vendors
o Maintains confidentiality and exercises sound judgment
• The Go-Getter Attributes
o Ambitious with growth-oriented mindset and desire to advance
o Takes ownership of outcomes and operational standards
o Proactive in identifying problems and implementing solutions
o Self-directed with strong work ethic and accountability
o Eager to learn and take on new challenges
o Collaborative team member who builds effective relationships
o Detail-focused with commitment to accuracy and follow-through
Performance Metrics
• Facility readiness maintained at 100%
• Same-day resolution of operational issues
• 99%+ accuracy in document processing
• Quality of executive and cross-team coordination
• Initiative in process improvements and expanded responsibilities
Compensation & Benefits
• Salary: $48,000 - $60,000 (based on experience)
• Performance-based advancement and salary growth
• Health insurance
• Paid time off
• Professional development support
• Direct executive mentorship
Success Profile
You're highly organized, ambitious, and see this as an opportunity to prove yourself and advance. You take ownership, manage multiple priorities with precision, and actively seek ways to add value. You view direct executive exposure and multi-industry experience as invaluable learning opportunities. You're a go-getter who understands that excellence in this role opens doors to your future within the organization.
Ready to build your career with us? Apply now.