Business Operations Coordinator

Location: Hybrid (WFH 90% position)
Employment Type: Full-Time

About the Opportunity

We are seeking a highly organized and proactive Business Operations Coordinator to support a growing organization across multiple operational functions. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys contributing to recruiting, compliance, administration, insurance coordination, construction prequalification, and government contracting activities.

The successful candidate will bring strong organizational skills, a high level of integrity, and the ability to manage multiple priorities while working independently in a remote environment.

Key Responsibilities

Talent Acquisition & Recruitment

• Source and recruit qualified candidates for open positions
• Manage job postings, candidate screening, and interview scheduling
• Coordinate onboarding activities to ensure a seamless new hire experience

Administrative & Compliance Support

• Manage business licensing and permitting activities to maintain regulatory compliance
• Maintain accurate records, documentation, and compliance-related files
• Support annual training initiatives, compliance audits, reporting requirements, and internal audits
• Reconcile employee expense reports and related documentation
• Assist with personnel security clearances, briefings, and compliance-related activities

Commercial Insurance Coordination

• Coordinate insurance applications, renewals, and policy documentation
• Work with internal and external stakeholders to maintain appropriate coverage
• Track certificates of insurance and ensure records remain current

Construction Prequalification

• Prepare and submit contractor prequalification packages
• Maintain relationships with general contractors, subcontractors, and industry partners
• Monitor qualification requirements and renewal deadlines

Government Contracts & Business Development

• Support government contracting, capture, and business development initiatives
• Assist with contract administration and serve as a point of contact for awarded contracts
• Contribute to efforts that help secure and support new business opportunities

Qualifications

• Bachelor's degree required, or equivalent combination of education and experience
• Minimum of 4 years of experience in operations, administration, recruiting, compliance, or a related field
• Experience supporting government contracting environments preferred
• Familiarity with business licensing, permitting, and regulatory compliance requirements
• Construction, security, or technical services industry experience is a plus
• Strong organizational and project management skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills
• Strong attention to detail and commitment to confidentiality
• Proficiency with Microsoft Office Suite, including Excel
• Ability to work independently in a remote environment
• Active security clearance preferred; must be eligible to obtain and maintain a clearance

What We're Looking For

• A self-starter who takes initiative and follows through
• An organized professional who enjoys variety in their workday
• A team player who can collaborate across departments
• A dependable individual with a high level of integrity, accountability, and professionalism

If you're looking for a dynamic opportunity where you can make an impact across several key business functions, we'd love to hear from you. Reach out today to learn more about this role or others similar in the market!

Chad Wallace
chad.wallace@wilsonhr.com