Benefits:

401(k) matching

Bonus based on performance

Health insurance

Paid time off

Training & development

Business Operations Specialist

Agility Integration Corporation – Ontario, CA

Company Overview

Agility Integration Corporation is a national systems integrator specializing in network cabling, wireless infrastructure, security cameras, access control, overhead paging, audio/visual, electrical, and related integrated systems. From our Ontario, California office we design and coordinate installation projects across the United States, managing materials, subcontractors, and project coordination to support installations nationwide.

Position Overview

We are seeking a highly organized Business Operations Specialist to support day-to-day business operations from our Ontario office.

This role helps ensure projects across the country run smoothly by coordinating materials, maintaining business systems, supporting billing and purchasing processes, and assisting with general operational administration.

Because we are a small but efficient team, responsibilities rotate depending on operational needs and project activity. No single responsibility dominates the role, creating a balanced position that supports several important functions within the company.

What Success Looks Like in This Role

The person in this position helps ensure materials arrive where they are needed, invoices and bills are processed accurately, and project information stays organized across our business systems. Successful candidates are proactive, detail-oriented, and comfortable shifting between tasks while keeping operations running smoothly.

Responsibilities

Purchasing & Materials Coordination • Order materials from vendors and track deliveries • Coordinate materials with technicians, subcontractors, and project managers • Assist in receiving deliveries and verify packing slips as well as staging materials for upcoming installations

Business Systems & Billing Administration • Enter vendor bills into QuickBooks, Issue invoices and maintain customer records • Generate customer statements and assist with accounts receivable follow-up • Maintain accurate project and inventory records in business systems

• Assist in issuing template quotes and maintaining business systems inventory information and pricing

Operations Support • Assist with general office operations and answering phones • Track technician hours and assist with project reporting • Communicate with vendors, customers, and technicians as needed • Support operational improvements and special projects

What We're Looking For

• Highly organized and detail-oriented • Self-motivated and proactive • Comfortable managing multiple tasks and shifting priorities • Able to communicate clearly with vendors, customers, and technicians • Comfortable learning and using multiple business software systems

We are looking for someone who takes pride in keeping operations organized and running smoothly. If you enjoy solving problems and helping a business operate efficiently, this role will be a good fit.

Preferred Experience

• Operations coordination, purchasing, or administrative support • Experience in construction, telecom, IT services, or similar industries • Familiarity with QuickBooks or similar accounting systems • Experience using CRM, ERP, or project management software