Benefits:

401(k)

Employee discounts

Health insurance

Paid time off

Job Summary

We are seeking a dynamic Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

Answer phones, greet visitors, and manage an email inbox

Maintain calendar of appointments and meetings

Collaborate with management to create, update, and maintain office procedures

Assist Project Managers with scheduling, document tracking, and data entry

Maintain accurate job files in company software

Maintain office inventory and equipment to keep it in good working order

Pay and record invoices

Assist with company compliance

Qualifications

High school diploma/GED required, some college preferred

2+ years of administrative or office coordination experience (construction preferred)

Understanding of office equipment, systems, and procedures

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills

Preferred:

Experience in construction or property management

Experience with scheduling or coordinating multiple jobs

Familiarity with job management software

Skilled in Google Office

Skilled in Apple products

Skilled in Quickbooks