The Bagga Team is seeking a highly driven, licensed Real Estate Executive Assistant who thrives in a fast-paced, high-performance environment and is committed to excellence, accountability, and growth. This is not a typical assistant role — this is a key leadership support position responsible for ensuring seamless operations across listings, buyer transactions, client communication, and internal systems. You will work directly alongside top-producing agents, playing a critical role in delivering a 5-star client experience while maintaining strict compliance with Alberta real estate standards. We are looking for someone who is organized, proactive, detail-oriented, and solution-focused, with the ability to take ownership of tasks, anticipate needs, and execute at a high level without constant supervision. Responsibilities: • Own and manage the full transaction lifecycle from accepted offer to closing, ensuring every file is handled with precision, urgency, and zero errors • Maintain 100% compliance on all files in accordance with Alberta Real Estate Association (AREA), Realtors Association of Edmonton (EREB), and Canadian Real Estate Association (CREA), with a strong understanding of contracts, clauses, and timelines • Prepare, review, and audit all documentation (contracts, amendments, listings, condition removals) with a proactive mindset — catching issues before they become problems • Act as the central communication hub between clients, lawyers, lenders, inspectors, and vendors — ensuring clarity, speed, and professionalism at every stage • Master and manage CRM systems (Follow Up Boss) — ensuring all leads, clients, and communications are consistently updated, tracked, and actioned • Drive past client nurturing and database engagement , including follow-ups, check-ins, and touchpoints to generate repeat and referral business • Conduct and support Comparable Market Analysis (CMA) preparation with attention to market data, pricing strategy, and presentation quality • Support listing and buyer operations at a high level , including pre-listing preparation, marketing coordination, showing feedback tracking, and buyer file management • Track and manage all critical timelines — deposits, condition dates, financing, inspections, and closing requirements — ensuring nothing is missed • Deliver a 5-star client experience through proactive communication, responsiveness, and attention to detail • Identify gaps, inefficiencies, and opportunities for improvement within systems and processes — bringing solutions, not just problems • Follow leadership direction with precision and urgency , while also taking initiative to move tasks forward independently • Be a strong listener and problem solver , able to understand client and team needs and execute effectively • Collaborate within a team-first environment , contributing to a positive culture, supporting agents, and helping elevate overall team performance • Take pride in representing The Bagga Team brand by being professional, accountable, and results-driven at all times Qualifications: • Active Real Estate License in Alberta (RECA compliant) – mandatory • Strong understanding of contracts, clauses, and compliance requirements under Alberta Real Estate Association (AREA), Realtors Association of Edmonton (EREB), and Canadian Real Estate Association (CREA) • Minimum 1–2 years of real estate experience (transaction coordination, admin, or sales support preferred) Demonstrated ability to understand and manage the full real estate lifecycle , including both: • Buyer process (lead > consultation > showings > offer > conditions > closing) • Seller process (listing > pricing > marketing > negotiations > conditions > closing) • Proven ability to manage multiple transactions simultaneously with strong attention to detail and zero tolerance for errors • Experience with CRM systems (preferably Follow Up Boss) and a clear understanding of database management, follow-ups, and pipeline organization • Ability to prepare and support Comparable Market Analysis (CMA) with an understanding of pricing strategy and market trends • Strong communication skills — able to confidently interact with clients, lawyers, lenders, and vendors • Highly organized with exceptional time management, prioritization, and deadline tracking skills • Coachable and growth-oriented mindset — open to feedback, training, and continuous improvement • Self-motivated and driven , with the ability to take initiative and move tasks forward without constant supervision • Strong understanding of past client nurturing, follow-up systems, and relationship building to drive repeat and referral business • A team player with strong listening skills , able to collaborate effectively and contribute to a positive, high-performance environment • High level of professionalism, integrity, and accountability in all aspects of the role • Tech-savvy — comfortable working with digital systems, communication tools, and fast-paced workflows Compensation: $50,000 - $150,000

• Own and manage the full transaction lifecycle from accepted offer to closing, ensuring every file is handled with precision, urgency, and zero errors • Maintain 100% compliance on all files in accordance with Alberta Real Estate Association (AREA), Realtors Association of Edmonton (EREB), and Canadian Real Estate Association (CREA), with a strong understanding of contracts, clauses, and timelines • Prepare, review, and audit all documentation (contracts, amendments, listings, condition removals) with a proactive mindset — catching issues before they become problems • Act as the central communication hub between clients, lawyers, lenders, inspectors, and vendors — ensuring clarity, speed, and professionalism at every stage • Master and manage CRM systems (Follow Up Boss) — ensuring all leads, clients, and communications are consistently updated, tracked, and actioned • Drive past client nurturing and database engagement, including follow-ups, check-ins, and touchpoints to generate repeat and referral business • Conduct and support Comparable Market Analysis (CMA) preparation with attention to market data, pricing strategy, and presentation quality • Support listing and buyer operations at a high level, including pre-listing preparation, marketing coordination, showing feedback tracking, and buyer file management • Track and manage all critical timelines — deposits, condition dates, financing, inspections, and closing requirements — ensuring nothing is missed • Deliver a 5-star client experience through proactive communication, responsiveness, and attention to detail • Identify gaps, inefficiencies, and opportunities for improvement within systems and processes — bringing solutions, not just problems • Follow leadership direction with precision and urgency, while also taking initiative to move tasks forward independently • Be a strong listener and problem solver, able to understand client and team needs and execute effectively • Collaborate within a team-first environment, contributing to a positive culture, supporting agents, and helping elevate overall team performance • Take pride in representing The Bagga Team brand by being professional, accountable, and results-driven at all times