Join the Graebel team to build or expand your new career. We provide talent mobility and relocation solutions to Global 1000 firms and their employees. We pride ourselves on delivering exceptional customer service and believe that happy and fulfilled employees make it happen. They innovate, take ownership of their work, and as a result, take great care of our internal and external clients. We value truth, love, and integrity where you help foster an environment of respect, honor, and caring for those that interact with us. If you are ready to make a career move, please get in touch with us. We are looking for exceptional people who want to make a difference in the world.
To perform duties related to the Corporate Accounts Payable and Corporate Accounts Receivable processes.
Responsible for receiving vendor invoices and entering them into the Document Management System (DMS) and Financial System. Ensures invoices are entered into the systems within the designated timeframe while maintaining the assigned Graebel email inbox. The functions are but not limited to: review and entry of invoices, filing of documents, generating reports & reconciliations.
Required Skills
PRINCIPAL/ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assist with workflow coordination by monitoring mailbox to maintain a backlog no greater than 3 business days. Initiates the audit/payment workflow by performing data entry of received vendor payables into the financial system. Includes importing vendor payables into Document Management System for documentation purposes. Supports the vendor statement review process.
- Ensures completeness and accuracy of vendor payments processing by validating vendor invoice and transmittal details. Communicates with the vendor when invoices are missing required data fields, asking that invoices be submitted correctly. Follows invoice rejection process as required.
- Performs validation process to ensure vendor payable submission is not duplicate request. Monitors rejection/on-hold log and DMS libraries daily to ensure all items are completed.
- Coordinate with Supplier Development and Financial Governance to ensure accurate vendor and project setups are completed timely.
OTHER/NON ESSENTIAL DUTIES AND RESPONSIBILITIES
- Performs other related essential duties as assigned or requested.
- This position may require some travel for the purposes of training, knowledge refresh, and career improvement. Overtime may be required based on the business need.
Required Experience
- Education: Technical Diploma/Associate's Degree in Accounting/Finance preferred.
- 1-2 years of finance experience acceptable in lieu of formal education.
SKILLS AND ABILITIES:
- Ability to read, analyze and interpret general business periodicals, technical procedures, and numerical data.
- Ability to be accurate, organized, and attend to multiple tasks.
- Ability to write simple reports and general business correspondence.
- Ability to effectively present information and respond to questions from management, customers, and employees.
- Ability to calculate figures and amounts such as discounts interest, commissions, proportions, percentages, area, circumference, and volume.
- Proficiency in Microsoft Office programs including Outlook, Word, and Excel.
- Excellent interpersonal skills to communicate effectively and timely at all levels of the organization.
Graebel Companies, Inc. is an EEO/AA Employer M/F/Disabled/Vet