Summary/Objective

The Accountant and Administrator position is a hybrid position responsible for creating a finance department in creating accurate and timely financial records for the organization while also performing day to day office duties that may not be related to accounting.

Essential Functions

• Examine accounting records, including financial statements and other financial reports to assess accuracy, create standards to adhere to within the department.
• Report to the President the finances of the organization.
• Review records of accounts and input entries into proper accounts.
• Develop and implement proper keeping of financial records, making use of current technologies or suggest new technologies.
• Create forms and manuals for accounting and bookkeeping.
• Process payroll in an accurate and timely manner.
• Process purchase orders in an accurate and timely manner.
• File taxes so that all requirements are met while avoiding overpayment.
• Process expense reports in an accurate and timely manner and in accordance with departmental procedures.
• Communicate with co-workers, management, clients and others in a courteous and professional manner.
• Successfully manages all vendor responsibilities.
• Ensures all negotiated contracts are paid as agreed on.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Prints and obtains signatures on all accounts payable checks.
• Distributes signed checks as required.
• Prepares garnishment checks per reports from payroll.
• Processes invoices into computer system.

Competencies

• Financial Management.
• Collaboration Skills.
• Ethical Conduct.
• Thoroughness.

Supervisory Responsibility

The Accountant role has no supervisory responsibilities but does serve as a coach and mentor for others in the office and will work closely with the President and the Project Managers.

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. However, other duties the job may demand are driving to conferences with potential clients. Due to the nature of our current times, there may be an option to work from home in the meantime while COVID-19 passes.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work

This could be either a full-time, part-time, or contract position, and typical work hours and days are Monday through Friday, 8:00 a.m. to 5 p.m if a contract or full-time basis. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:00 a.m. to 3:00 p.m. and must work 40 hours each week to maintain full-time status.

Travel

No travel outside of Southern California is expected for this position, however, we do require attendance to mandatory meetings with current and future clients throughout Southern California amid COVID-19 outbreak.

Required Education and Experience

Experience working at a construction, engineering, or architectural firm with 2 years of related experience.

Bachelor’s degree in accounting or finance from an accredited and credentialed degree program.

5 years of accounting experience in a senior position.

Understand accounting principles (i.e. journal entries, general ledger, etc.)

Proficient with financial systems applications, Microsoft Office, and Sage.

Must have a basic understanding of policies and procedures and able to identify problems and make recommendations for resolution

Must be highly organized, able to prioritize competing demands, detail-oriented, maintain accuracy, and self-check work

Able to work independently, with some oversight, and in team environment

Must follow established procedures and execute directions to completion without need of follow up by management

Must have good work ethic and integrity, dependable, adaptable, cooperative, and motivated to take on new responsibilities

Professional written and verbal communication abilities and general office skills

Must display initiative, teamwork and independent thinking

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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Compensation is negotiable.

This organization participates in E-Verify.

Due to the volume of applications we receive, we are not able to respond to every single application on a personal level.

Job Type: Full-time

Salary: $19.00 to $23.00 /hour

Experience:

• Sage accounting software: 2 years (Preferred)
• Payroll Management: 5 years (Preferred)
• Construction Accounting: 2 years (Required)
• General Accounting: 5 years (Required)

Education:

• Bachelor's (Required)

License:

• Driver's License (Required)

Work authorization:

• United States (Required)

Required travel:

• 25% (Required)

Application Question:

• What types of construction projects have you and your employer worked on in your past job(s) as a construction accountant? If you have no past construction accounting experience, please inform us.

Work Location:

• One location
• On the road

Benefits:

• Retirement plan
• Work from home
• Flexible schedule
• Parental leave

Job Duties:

• Monitoring company accounts and conducting quarterly reviews
• Accounts payable
• Accounts receivable
• Profit-and-loss statements
• Expense reports
• Cost reduction proposals
• Payroll
• Budgets
• Internal audits for policy adherence
• Internal audits for tax codes
• Presenting budgets and reports to upper management

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Outcome-oriented -- results-focused with strong performance culture
• Stable -- traditional, stable, strong processes
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative

Schedule:

• Monday to Friday
• Day shift

Additional Duties:

• Recordkeeping
• Account reconciliation
• Invoice processing
• Running errands (bank deposits, etc.)
• Data entry

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• Temporarily due to COVID-19