Job Description

We spend so much of our life at work, it should be a place where we are happy!  We believe in the phrase, “service with a smile” and practice this on a daily basis.

Our growing Firm is looking for an energetic individual to help our busy office staff.  Our Company likes to promote from within and our current Administrative Assistant has been promoted to a new position within our Firm.  If you are a driven individual, up for a challenge and seeking a company you can grow with and meet or can achieve the qualifications below, please submit your resume to our fantastic firm.

RESPONSIBILITIES, EXPERIENCE, KNOWLEDGE AND SKILLS:

·         Greet visitors and assist office guests.

·         Answer and transfer calls using a multi-line phone system.

·         Draft and review various correspondence/documents to clients, legal, banks, brokerage and Government Entities

·         Corresponds directly with clients and vendors

·         Excellent interpersonal, communication, and teamwork skills. 

·         Send and receive documents and packages using USPS, FedEx, Courier, etc.

·         Manage supply ordering and various office needs

·         Maintain the cleanliness and professional appearance of the firm

·         Maintained, researched and updated internal databases using Word and Excel

·         Assist others as needed with various tasks

·         Must be resourceful, able to multitask, and able to work relatively independently to fulfill assigned duties and achieve goals. 

·         Must be able to efficiently use common office software including Excel, Outlook, Word

·         Must be able to lift boxes of files to and from our storage for processing

·         Reliable transportation is a must for running errands such as post office drop off or delivery of office documents

·         This position will require some overtime and weekend work will be during tax season

·         Must have a good sense of humor

·         Experience in a public accounting office is a plus, but not required