Assist the Portfolio Manager in coordinating and facilitating activities related to portfolio management, ensuring project are on track and aligned with strategic objectives.
Facilitate effective communication tasks among teams, stakeholders, and the Portfolio Manager, ensuring all parties are informed and engaged.
Maintain accurate data related to projects within the portfolio, ensuring all required information is populated and up to date.
Represent the team in Workfront changes, field additions, or updates, ensuring the platform evolves to meet requirements.
Support Workfront forms, reports, dashboards and access requests to ensure the platform is effectively supporting portfolio management needs.
Maintain comprehensive documentation related to portfolio processes, ensuring accuracy and accessibility for stakeholders.
Schedule and coordinate meetings, including organizing and leading workshops or training sessions related to portfolio management.
Must have the ability to keep data and schedules at the appropriate level of confidentiality
Coordinate and lead Lessons Learned session after new process implementations.
Generate reports to track key performance indicators to provide insights for decision making.
Providing administrative support as needed.
Qualifications:
Bachelor’s degree in business, Information Technology (IT), Project Management, or related field of study.
Knowledge and experience in WorkFront Project Management software preferred, other workflow ticketing or project management software experience considered
Strong, demonstrable competency in Microsoft Office applications, particularly Word, Excel, Visio, Outlook, and PowerPoint
Minimum 3 years of experience working with project managers and teams to support projects.
Experience with project planning, resource planning, work plan development and portfolio management processes
Experience creating project plans for IT projects within a Software Development Lifecycle framework, recognizing appropriate phase dependencies.
Must be able to work well within a team environment and have exceptional collaborative skills.
Must have strong organization, planning, problem solving, and decision-making skills.
Must be comfortable prioritizing and managing multiple tasks with minimal direction.
Must be service oriented with strong interpersonal skills with all levels of business and technical staff.
Strong verbal and written communication skills, including the ability to gather and provide information effectively, regardless of audience.
Ability to work effectively both independently and as part of a team.
Ability to take direction, with minimal instruction, and produce high end results that will support team members.
Attention to details, especially under pressure.
Relevant Project Management, SDLC, PMLC and Agile certifications a plus