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Administrative Staff

CDR Maguire

Administrative Staff

Salem, OR
Full Time
Paid
  • Responsibilities

    Job Description

    CDR Maguire Inc., a national multi-disciplinary emergency management and engineering firm is seeking an experienced, energetic, and organized Administrative Staff member to join our growing team. The Administrative Staff is responsible for assisting with a broad range of paraprofessional, technical, and administrative support services. The Administrative Staff must be able to multi-task and adhere to complex schedules and deadlines, be resourceful, organized and a good problem-solver.

    ESSENTIAL FUNCTIONS:

    • Greet visitors, answer incoming calls and assume other duties such as mailing, scanning, binding reports, faxing and copying.
    • Organize and provide documents, reports and information
    • Maintain electronic and physical files
    • Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.
    • Coordinate work space, computer, and supplies for new employees with IT department.
    • Manage workflow by prioritizing projects and ensuring that deadlines are met and work is completed on time and correctly.
    • Establish and maintain a file tracking system, databases, records, and other documents.
    • Generate correspondence such as reports, letters, memos and emails when necessary.
    • Work independently and within a team on special projects, which could include presentations, mailings, or proofreading.
    • Respond to questions and requests for information.
    • Calendar and monitor deadlines.

    OTHER PRINCIPAL DUTIES:

    1. Other duties may arise from time-to-time that are commensurate with the title and position.

    REQUIREMENTS

    • Associate degree or high school diploma and a minimum of 2+ years relevant work experience.
    • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
    • Ability to analyze and revise operating practices to improve efficiency.
    • Detail-oriented and comfortable working in a fast-paced office environment.
    • Exceptional written and verbal communication skills
    • Proficiency in business English usage, spelling, grammar, and punctuation, basic arithmetic, filing, and record-keeping procedures, and telephone techniques.
    • Excellent organization skills, attention to detail and dedication to completing projects in a timely manner.
    • Knowledge of operating standard office equipment.

    MUST SUBMIT TO AND PASS A DRUG TEST AND MOTOR VEHICLE RECORD CHECK

    PROVIDE FORM I-9 SUPPORTING DOCUMENTATION THAT PROVES YOUR IDENTITY AND ELIGIBILITY TO WORK IN THE UNITED STATES

    CDR MAGUIRE IS AN EQUAL OPPORTUNITY EMPLOYER M/F/D/V AND EO/AAN/D. MUST BE ABLE TO WORK IN THE UNITED STATES TO APPLY.