Job Description

HUMAN RESOURCES ASSISTANT-CEC FACILITIES GROUP

POSITION SUMMARY

The HR Assistant provides strong general HR administrative and customer service in the Human Resources department. The HR Assistant is responsible for providing a variety of HR duties essential to the effectiveness of the department. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Completes entire onboarding and offboarding process including communications with new employees and internal hiring teams about new employees.
• Coordinates with external vendors and employees to conduct background checks, drug screens, and badging.
• Runs audits and reports in HRIS system, updates and corrects data to maintain system integrity.
• Provide strong general administrative support in the human resources and payroll function.
• Performs customer service functions, both in-person and by telephone; answers questions from employees regarding general human resources issues; responds to requests for information.
• Sets up for new hire orientation. May conduct in person New Hire Orientation. 
• Assists with recruitment, leave administration and benefits. 
• Assists with organizing and executing employee appreciation and engagement events.
• Assists or prepares correspondence including translations (Spanish-English).
• Maintains payroll information by collecting, calculating, and entering data.
• Manually and electronically files; organizes confidential data as needed.

OTHER DUTIES AND RESPONSIBILITIES

• Performs other related duties as assigned to ensure efficient and effective completion of tasks and projects to support the overall success of the Human Resources Department.

SKILLS, KNOWLEDGE AND ABILITIES

• Experience as a HR Assistant, Coordinator, or relevant human resources/administrative experience.
• Reliable and dependable. Must have the ability to arrive on time and work entire scheduled shift in office (not a remote position).
• Experience with HR Databases and HRIS systems.
• Computer competency and efficiency, including intermediate to advanced proficiency with Microsoft Word, Excel, and Outlook.
• Excellent problem-solving skills and the capacity to identify and resolve problems in a timely manner.
• Customer service skills and mindset.
• Ability to present in front of group of people. 
• Ability to maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive material.
• High attention to detail, accuracy, and thoroughness.
• Ability to prioritize and plan effectively to complete tasks accurately and quickly in a fast-paced environment.
• Flexible and adaptable; ability to work in a team environment and initiative to work alone.
• Maturity and self directed; positive can-do attitude is a must!

EDUCATION AND EXPERIENCE

• Bi-lingual (Spanish Speaking) 
• High school diploma or equivalent.
• Two years practical experience required, preferably working in a fast-paced office.
• Strong administrative experience and HR experience preferred.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, and photocopiers. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a largely sedentary role and requires the ability to sit and work at a computer for extended periods of time. Some filing is also required; this would require the ability to occasionally lift files up to 15 pounds, open filing cabinets, bend, stoop, and stand, as necessary. Requires vision within, or correctable within, normal range with ability to view objects utilizing close vision, hearing with or without hearing aids. Other general administrative office duties such as copying, faxing, and answering the telephone are also performed regularly.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Company Description

Company Overview CEC is one of the largest and fastest growing Mechanical, Electrical, Plumbing, Technology, and A/V companies in Texas. Irving based CEC is a team with a history of doing great work and making a difference in the construction arena. We strive to be the most trusted partner in the industry, we look to provide a safe, responsive, committed experience while delivering exceptional results to our customers, and we foster a work environment that encourages new ideas, new innovations and long-term sustainable growth. We are looking for the best in the industry to join our growing team and to succeed in a fun, safe and professional environment.