Cobblestone Auto Spa is a leading Car Wash, oil change and Convenience Store operator with over 30 locations all over the Phoenix Valley and now Denver, CO; based in North Scottsdale conveniently near the 101 Freeway. We are rapidly expanding and are seeking an Assistant to upper-level management to join our team.

MANAGEMENT ASSISTANT

The Management Assistant’s responsibilities include a wide variety of responsibilities, including: managing calendars, organizing emails, making travel arrangements, managing company fleet vehicles, preparing expense reports, organization & filing, scanning & managing documents, various projects, monthly reporting, and miscellaneous tasks. To be successful in this role, you should be well-organized, have great time management skills and be able to manage time independently without frequent oversight.  We’re looking for a high energy, well-motivated team player with flexibility to assist in many facets of our office operations.

Ultimately, you will contribute to the efficiency and performance of our business by providing personalized and timely support to our management, operations and leadership team members.

RESPONSIBILITIES

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage calendars, set up meetings, assist with agendas and organizing
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Assist with certain office management responsibilities
• Format information for internal & external communication – memos, emails, presentations, etc.
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

REQUIREMENTS

• Three years+ work experience as an Executive Assistant, Management Assistant or similar
• Excellent MS Office knowledge; Excel, Word, PowerPoint
• Outstanding communication, organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Flexibility to manage multiple tasks, interface with team members, change direction, etc.
• Must maintain a high level of discretion and confidentiality
• High School degree or beyond