Job Description

The AP Manager will assist the CFO to maintain ledgers, analyzing data, prepare statements and reports, assist with period-end closing procedures, and perform other complex accounting and audit assignments. Success in this position is measured by the degree the incumbent pays our vendors on time and in the right amount, and that accounting for payments is correct.

Essential Job Functions:

• Develop, implement, and maintain payables systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
• Reviews, analyzes, modifies, and implements efficient and effective accounts payable processes, policies, and procedures, including Accounts Payable related Oracle ERP system functionality.
• Ensures maintenance of and compliance with strong internal controls.
• Evaluate new vendor applications to make sure they are reputable, meet insurance requirements, and are amenable to contract and payment terms.
• Consulting with department managers and vendors to obtain the most favorable payment terms possible, and ensuring we receive the benefit of these payment terms.
• Manages accurate and timely processing of accounts payable, including but not limited to document review, vendor set-up and maintenance, invoice processing, employee expense reports, vendor relations, vendor rebates and allowances, 1099 reporting, banking administration and payment processing.
• Monitor the processing of over 7,000 – 10,000 invoices per month
• Ensure proper coding for all payments in process.
• Ensures timely and accurate month-end close, account reconciliation and reporting.
• Preparing journal entries, reconciling accounts, reviewing reconciliations, and making sure that all outstanding items are properly cleared.
• Assist in the reconciliation of balance sheet accounts in General Ledger.
• Hires, trains, supervises, motivates, and develops 6 to 8 accounts payable staff (employees and temporary staff); manages schedules and workflow.
• Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Responsible for special projects and other duties as assigned.

Experience/ Training/ Education:

• The ideal candidate will have a Bachelor's Degree in accounting or equivalent.  7 to 10 years of Accounts Payable and/or accounting experience in high transaction volume environment; minimum of 3 years of people management experience; Proficient with ERP system; Demonstrated capability to manage a high quality and efficient accounts payable operations.

Knowledge/ Skills/ Ability:

• Well-grounded knowledge of account payable process, financial and accounting principles is required
• Knowledge in the principles and procedures for personnel recruitment, selection, and training
• Strong verbal, written, analytical, persuasion and interpersonal skills
• Strong team player who is able to work across multiple functions and disciplines
• Leadership skills are pertinent to providing and seeking out continuing education opportunities and fostering a growth mindset
• Decision-making skills are key to weighing the costs and benefits of various options and determining the best course of action to achieve company goals
• Excellent computer skills, including Microsoft Word, Excel, PowerPoint, Outlook, Oracle ERP
• Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity--Processes a high volume of transactions in a timely manner; Strives to increase department productivity.
• Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Innovation--Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.