Job Description
WHAT WOULD YOU DO? THE SPECIFICS
• Manages multiple-layer calendars to optimize CSO’s availability for internal company meetings, external business, board participation, and local organization participation. • Understands the CSO’s priorities to effectively manage the calendar; Accommodates shifting priorities and proactively identifies scheduling conflicts and arranges solutions. • Ensures the CSO is well informed of upcoming commitments and responsibilities; Provides updates and support as needed to increase the efficiency of the CSO. • Coordinates meetings as requested with internal and external teams based on goals and objectives identified by CSO (responsibilities of coordination include all aspects of planning, execution of meetings, and follow-up items that carry over from meetings). • Prepares reports and presentations for the CSO by gathering the required information from multiple sources and organizing the materials to ensure the proper flow of the information presented (presentation audiences can include internal and external audiences). • Manages CSO incoming correspondence as requested; Prioritizes, routes, and responds when appropriate to incoming mail and phone calls. • Alerts CSO to any high priority or time-sensitive information; Provides follow-up as needed to lower priority items to ensure correspondence is completed promptly. • Works with CSO to coordinate and make arrangements for business travel based on CSO commitments and schedule changes (travel arrangements may include domestic and international travel). • Prepares expense reports and reconciles all credit card statements for appropriate reimbursements/credits. • Coordinates business meetings and dinners for both internal and external executives. • Partners with other Executive Assistants for Executive support as needed. • Files and retrieves documents and reference materials as needed.
Qualifications
Additional Information
WHAT ARE THE BENEFITS? National Vision offers a competitive benefits package including Health and Dental Insurance, 401k with company match, Flex Spending Account, Short Term and Long Term Disability Insurance, Life Insurance, Paid Personal Time Off, and much more. Please see our website www.nationalvision.com to learn more.