Job Description

The Staff Accountant plays a critical role in managing the day-to-day accounting operations of the firm. This position requires a highly detail-oriented, hands-on accounting professional with strong experience in AP/AR, financial reporting, and system-driven processes.

The ideal candidate thrives in a fast-paced, high-volume environment , can work independently, and is comfortable owning core accounting functions with accuracy and accountability.

Schedule: Monday – Friday, 9:00 AM – 5:30 PM (EST)

Key Responsibilities

Accounts Payable & Receivable

• Oversee all AP and AR functions, ensuring timely and accurate processing
• Review, verify, and reconcile invoices, expenses, and receipts
• Manage vendor payments and maintain vendor relationships
• Monitor collections and follow up on outstanding receivables
• Reconcile client trust accounts in accordance with legal and ethical guidelines

General Accounting

• Maintain and reconcile general ledger accounts
• Perform bank and credit card reconciliations
• Prepare monthly, quarterly, and year-end financial reports
• Support accounting close processes and ensure data accuracy
• Maintain and improve accounting policies and procedures

QuickBooks / NetSuite Management

• Manage financial data using QuickBooks or NetSuite
• Ensure accurate and timely recording of all transactions
• Generate and analyze financial reports

Excel & Data Analysis

• Utilize advanced Excel functions (VLOOKUP, pivot tables, data validation)
• Develop and maintain financial reports and dashboards
• Assist with budgeting, forecasting, and variance analysis

Compliance & Audit Support

• Support audit processes and ensure compliance with GAAP and internal controls
• Assist with tax preparation in coordination with external accountants
• Maintain compliance with financial best practices and reporting standards

Qualifications

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• CPA (Certified Public Accountant) license required OR active CPA candidate status required (actively pursuing licensure)
• Minimum 5+ years of accounting experience
• Experience managing high-volume transactions and/or multiple entities
• Strong proficiency in QuickBooks or NetSuite and Microsoft Excel
• Solid understanding of AP/AR processes, financial reporting, and GAAP fundamentals
• High attention to detail with strong analytical skills
• Ability to work independently in a fast-paced environment
• Strong written and verbal communication skills

Preferred Qualifications

• Experience in a personal injury law firm or professional services environment
• Familiarity with client trust accounting / IOLTA
• Experience with case management or billing systems (e.g., Litify / Salesforce)

Work Environment

• On-site position based in Miami Lakes, FL
• Fast-paced, high-volume environment with clear expectations
• Collaborative, results-driven team culture
• Requires strong attention to deadlines, accuracy, and accountability

Additional Information

The Ward Law Group is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at The Ward Law Group via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from The Ward Law Group HR/Recruitment will be deemed the sole property of The Ward Law Group. No fee will be paid in the event the candidate is hired by The Ward Law Group as a result of the referral or through other means.