Job Description

JOB SUMMARY:

Under general supervision, provides administrative support for transformational activities. Serves as a liaison for administrative support on policies and procedures relevant to Purchase Orders (“PO”) and vendor set-up/creation; troubleshoots daily challenges as well as Fleet administration associated with the Fleet management company. Advises employees on policies and procedures concerning operational issues related to business and financial operations within Procurement and Purchasing processes.

WHAT YOU WILL DO

Duties and Responsibilities:

(This list is not exhaustive and may be supplemented as necessary by the Company)

•  Liaison for administrative support on policies and procedures. Creating and leading PO process in Indirect procurement
• Continually monitor open PO’s for accuracy and provide feedback to stakeholders or Procurement leadership
• SAP PO key user
• Single point of contact for PO related issues and flow
• Coordinates daily transactions as well as Fleet administration
• Ensures KPIs and SLAs points are being measured, tracked and appropriate actions addressed
• Supports resolution to billing Inquiries, prepare journal entries and payment vouchers.
• Communicates with stakeholders regarding any change with Travel Service Provider(s)
• Timely escalation and forward of Fleet Inquiries internally and externally
•  Supports and consolidates financial and business operations sitting across corporate functional team leads. Administrative vendor set-up and Per Angusta support
• Per Angusta “PA” Contracts and One-Off Savings input and oversight
• Drive process enhancements by working with Finance, wider Procurement team and IT.
• SME for vendor  on-boarding process and responsible for PO creation of all corporate functions and teams.
• PO communication and follow up with the supplier and internal stakeholders
• Performs other job-related duties as assigned.

Qualifications

REQUIRED MINIMUM QUALIFICATIONS:

Education

• Bachelor Degree in Business Administration, Accounting, or related field of study
• 3+ years of related work experience

Experience to include, but is not limited to:

• Managing 3rd party service providers.
• Planning, organizing and managing multiple projects.

Knowledge of:

• SAP
• Intermediate to Advanced proficiency with Microsoft Office (Outlook, Word, Excel, & PowerPoint) and Microsoft Teams

Skilled in:             

• Numerical and financial analysis
• Verbal and written communication
• Attention to detail
• Problem/situation analysis
• Effective time and task management
• Multitasking capabilities
• Flexibility and adaptability

Ability to:

• Communicate to a broad and diverse audience
• Maintain effective working relationships
• Demonstrate critical thinking
• Work with diverse populations and varying education levels
• Receive and communicate information orally and in writing
• Prioritize assignments, workload, and manage time accordingly

Additional Information

WORK ENVIRONMENT AND PHYSICAL DEMAND:

• Occasionally lifts or moves objects 10 - 50 lbs.
• Walks, sits, or stands for extended periods.
• Requires prolonged machine operation including vehicle, computer, and keyboard equipment.
• Use of manual dexterity and fine motor skills.
• Exposure to uncomfortable work environment due to extreme temperature, noise level, and other conditions including second-hand smoke and/or vape.

PERKS OF WORKING AT ITG BRANDS

• Competitive benefits package that includes medical/dental/vision/life insurance/disability plans 
• Dollar for dollar 401k match up to 6% and 5% annual company contribution  
• 15 Company-paid holidays
• Generous paid time off
• Casual dress policy Monday through Friday   
• Education assistance      
• Employee recognition programs      
• Employee referral bonus program
• Employee discounts     
• Summer hours

This job description is intended to be generic in nature and describe the essential functions of the job.  It is not necessarily an exhaustive list of all duties and responsibilities.  The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.  

ITG Brands will follow applicable federal and state rules relating to COVID-19 vaccinations.  Accordingly, applicants who receive conditional job offers should be prepared to provide information and documentation regarding vaccination status upon request by ITG Brands.   

ITG Brands provides equal employment opportunities to all employees and applicants without regard to race, color religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.