Summary

The Administrative Assistant will manage the office, and handle duties for upper management. This individual must be efficient and comfortable being a member of a team. The ability to multi-task, while arranging travel plans, replenishing office supplies, organizing documentations, maintaining complex schedules, translating documents and managing administrative support, is essential in this position. Extensive software skills, Internet research abilities and effective communication skills are required. They should be resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Essential Duties and Responsibilities

Organize and schedule appointments and meetings

Write and distribute email, correspondence memos, letters, faxes and forms

Develop and maintain a filing system

Update and maintain TQ Department policies and procedures

Monitor and replenish office supplies and production materials

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Translate documents and during the meetings and interviews as required

Act as the point of contact for internal and external clients

Other duties as assigned

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Technical Capacity.

Personal Effectiveness/Credibility.

Thoroughness.

Collaboration Skills.

Communication Proficiency.

Flexibility.

Work Environment

This job operates in a professional office environment, production floor and outside the office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Required Education and Experience

Excellent organizational skills

Effective communication skills

0-2 years’ experience as an Administrative Assistant

Solid understanding of MS Office

Fluency in Mandarin and English:

Able to Speak

Able to Read

Ability to translate from Mandarin to English

Ability to translate from English to Mandarin

Must be authorized to work in United States

Preferred Education and Experience

3-5 years of experience as an Administrative Assistant in manufacturing

BS degree in Manufacturing, Electrical, Mechanical, Business or related field

Advanced aptitude with MS Office

Fluency in Mandarin:

Able to Speak

Able to Read

Ability to translate from Mandarin to English

Ability to translate from English to Mandarin