Summary

The Receptionist will manage the office and handle duties for upper management. This individual must be efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Intermediate Microsoft Office skills, Internet research abilities, and effective communication skills are required. They should be resourceful, good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Essential Duties and Responsibilities

Answer and direct phone calls

Organize and schedule appointments

Distribute letters, faxes, and forms

Develop and maintain a filing system

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Other duties as assigned

Required Education and Experience

Excellent organizational skills

Effective communication skills

1-2 years’ experience as a Receptionist/Administrative Assistant

Solid understanding of MS Office

High School Diploma or Associates degree in Business Administration

Valid Driver's License

Ability to drive for work as needed

Preferred Education and Experience

3-5 years of experience as a Receptionist/Administrative Assistant

BS degree in Business or related field

Advanced aptitude with MS Office