CRW & Associates is seeking qualified and experienced Administrative Assistants (Junior), location- Fort Sam Houston, San Antonio, TX.

POSITION RESPONSIBILITIES:

Provide direct programmatic support to perform a variety of day-to-day functions, including: 

• Work in close coordination with Current Operations to handle multiple tasks supporting functions in a complex campus environment. Have a thorough understanding of the mission, objective, and organizational structure (on and off-site; Federal and Contract employees) of the office to which assigned, in order to better interface and facilitate communications with other divisions, departments and units. Establish long range calendar of events, training exercises, and ceremonies that affect assigned facilities across the campus. Provide support for direct programmatic support and assist with resources and ensuring appropriate implementation. Analyze, retrieve, evaluate data gathered, submit a report and develop information, and consider available solutions or alternative methods to functional operate.
• Provide access control for a front desk to include reviewing visit requests, issue badges, program badges, create badges, input visits into visitor management system. Receive all incoming personnel. Answer assigned facility phone calls and maintain appropriate call logs. Determine nature of facility requests and refer personnel to appropriate staff, support and class locations across the campus. Assist visitors and callers when routine procedural matters are involved. Verify credentials and use sign-in procedures, visitor badges, and escorts. Prepare reports; incident logs and complete other record keeping as required. Complete and track work orders. Request information needed from other offices for periodic or special reports, inquiries, etc. Assist with tracking and documenting material, publications and equipment.
• Perform administrative/clerical functions requiring input and retrieval of data in/from various information technology support systems. Prepare variety of special, complex or one-time reports, summaries, or replies to inquiries, charts and statistics from a variety of sources as requested. Establish and maintain daily logs, which will be submitted electronically
• Execute functions to in-process and out-process individuals in accordance with established standard operating procedures. Search, retrieve and update documents in the databases and file as necessary. Create work order folders, maintain records of all maintenance inquiries, and respond to campus support inquiries. Prepare and develop correspondence, reports, logs, memorandums, presentations, and other forms of communication for distribution across various organizations on site and off site as directed.

SPECIAL QUALIFICATIONS: Working environment can be physically demanding, will be regularly required to walk and stand for extended periods up to 80% of the time; frequently required to move in and about the 1.5 million square foot of campus. Must have a minimum of two years of administrative support experience, be effective communicators (oral and written), and have the ability to work professionally with individuals, diverse groups, and the public.

REQUIREMENTS:

• Personnel may be required to submit an original Birth or Naturalization Certificate
• Security and Background check will be conducted including fingerprinting

HOURS: Monday through Friday, 8:00am to 5:00pm CST, excluding federal holidays.

CRW & Associates, LLC (CRW) is an award-winning, full-service consulting firm specializing in designing and implementing customized solutions to meet the needs of our government, nonprofit and corporate clients.

As a woman owned small business and Certified Veteran-Owned Enterprise (CVE-Verified), Service Disabled Veteran Owned Small Business (SDVOSB), CRW is also certified by the Small Business Administration (SBA) as an 8(a) small business, the Maryland Department of Transportation (MDOT) as a Minority Business Enterprise/Disadvantaged Business Enterprise (MBE/DBE), and by the state of Virginia as a Small, Woman-and Minority-Owned (SWaM) business. CRW is dedicated to providing effective support through goal- directed planning, quality performance, timely submission of deliverables, and effective cost control for our clients.