Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job. SUMMARY Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Traditional administrative/clerical support roles. 
• Answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance. 
• Some work is completed without established procedures.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES 

Other duties as assigned.  May require occasional travel.

REQUIREMENTS/QUALIFICATIONS

Education and Experience

• High school diploma/GED or equivalent. 
• Two (2) years of experience creating and maintaining documentation and data management systems. 
• Experience providing general administrative support in all facets of clerical administration. 
• Verifiable experience in Microsoft Word, Excel, PowerPoint and Outlook. Experience taking notes and converting into formal meeting minutes. 
• Experience editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government or business formats. 
• Experience with receiving and greeting visitors professionally. 
• Experience in the handling and storage of classified or sensitive (i.e. Personally Identifiable Information materials) 
• Experience maintaining inventory of office supplies and ordering new supplies.
• Valid Driver's License.

Skills, Knowledge and Abilities

• Ability to work in a support role supporting senior management and team 
• Ability to make travel arrangements, expense reports, schedule meetings and maintain calendars 
• Ability to develop effective working relationships across all organizational lines 
• Ability to handle information of a highly sensitive and confidential nature 
• Ability to prioritize and organize own work to meet agreed upon deadlines. 
• Ability to work with others as part of a team 
• Must be proficient in Microsoft Windows, Microsoft Office (Word, Excel, PowerPoint, Outlook and Access) and Adobe. 
• Demonstrated ability (through experience) to work independently and communicate effective both orally and through formal reports. 
• Demonstrated ability (through experience) to multi-task, perform and communicate professionally, including professional phone etiquette. 
• Must be proficient with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing calendars and scheduling appointments.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

SUPERVISORY RESPONSIBILITIES:

None

Additional Qualifying Factors:

As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. May be subject to a government security investigation and must meet eligibility requirements for access to classified information. Only

Required Skills Required Experience

• Two or more years of experience in transportation operations
• A degree in transportation or logistics is preferred, but not required
• Demonstrate understanding of logistics supply chain systems
• Computer literacy in Microsoft Word, Excel, Power Point, and Outlook, and a Warehouse Management System
• Must work and participate effectively in a team environment
• Must possess strong interpersonal skills, with the ability to develop and maintain relationships with carriers, customers (both external and internal) and distribution operations
• Timely and effective verbal and written communications
• Highly self-motivated and self-managed, with excellent prioritization and organization skills
• Ability to communicate effectively, internally and externally, to all levels of management