GENERAL SUMMARY
Assists Project Managers in organizing our ongoing project(s). This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.
CORE SCOPE OF POSITION
- Maintains and monitors project plans, project schedules, work hours, budgets and expenditures.
- Organizes, attends, and participates in stakeholder meetings.
- Documents and follows up on important actions and decisions from meetings.
- Prepares necessary presentation materials for meetings.
- Ensures project deadlines are met.
- Determines project changes.
- Providing administrative support as needed.
- Undertakes project tasks as required.
- Develops project strategies.
- Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Assesses project risks and issues and provide solutions where applicable.
- Ensures stakeholder views are managed towards the best solution.
- Chairs and facilitates meetings where appropriate and distribute minutes to all project team members.
- Creates a project management calendar for fulfilling each goal and objective.
- Performs other duties as assigned.
INTERACTION
- Works with VTOC Project Managers, and interacts with Viejas Tribal Members, Tribal Council and Staff, and Viejas Team Members.
SUPERVISION
- May provide supervision to other team members.
EDUCATION/CERTIFICATION
- Bachelor’s degree in business or related field of study preferred
- High school diploma or general education degree (GED) required.
EXPERIENCE
- 3+ years of experience in a related field.
KNOWLEDGE AND SKILLS
- Knowledge of Microsoft Word, Excel, Outlook, and other computer programs.
- Exceptional verbal, written and presentation skills.
- Ability to work effectively both independently and as part of a team.
- Experience using computers for a variety of tasks.
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Knowledge file management, transcription, and other administrative procedures.
- Ability to work on tight deadlines.
- May not be a Member of the Viejas Band of Kumeyaay Indians, relative of a Viejas Tribal Member, or in a relationship which may impair the ability to be remain impartial.
Required Skills
Required Experience