A buyer at Baylor Scott & White Surgical Hospital-Fort Worth ensures that supplies and inventory are ordered, received, replenished, and kept at appropriate levels so the business functions properly. They are a main point of contact for suppliers, and they make sure any support needed by team members is handled timely and effectively. The buyer must ensure that accurate records of purchases, price files, item master and vendor master files are maintained. They must analyze data and present reports around the use of all resources. Additional duties and responsibilities include, but are not limited to:
- Source vendor capabilities; monitors pricing of materials and services and schedule purchase orders to ensure timely delivery to meet facility demands.
- Analyze past activity and transactions for understanding future materials demand.
- Work with Group Purchasing Organizations (GPO), vendors, and hospital departments in procuring equipment and supplies at our contracted price.
- Ensure that purchasing documentation is accurate and complete, and terms and conditions of purchases are appropriate.
- Research vendors and perform cost analysis to provide quality inventory and purchase at best cost to stay within budget.
- Assist departments in properly filling out requisitions in the Cerner Supply Chain System for supplies as established by the purchasing policies.
- Coordinate the return of damaged or incorrect goods in a timely manner.
- Resolve discrepancies with Accounts Payable timely.
- Reviews and audits backorders and takes the appropriate action to resolve.
- Keep management informed of any backorders or material shortages.
- Ensures that supplies and inventory are ordered, received, replenished, and kept at appropriate levels so the business functions efficiently.
- Ensures that accurate records of supplies and inventory levels are maintained.
- Prepare and present reports to show trends and data on purchasing, supplies and/or inventory to management.
- Obtain, analyze and interpret supply chain data.
- Use analysis results to improve supply chain processes, performance and to reduce costs.
- Proper management of facility item and vendor master file.
Required Skills
Required Knowledge, Skills and Abilities include:
- Must possess knowledge of hospital supply chain policies and procedures.
- Be knowledgeable of department activity and usage of equipment and supplies, including P.C.
- Be knowledgeable in perpetual inventory operations.
- Be knowledgeable in using Cerner Supply Chain Software.
- Be knowledgeable in using Microsoft Office and a strong working skills using Microsoft Excel.
- Capable of outlining departmental projects and seeing them through to completion.
- Must possess excellent organizational and communication skills.
- Ability to utilize Electronic Healthcare Records for patient documentation
- Must be physically able to frequently lift up to 20 lbs and push/pull up to 50 pounds
Required Experience
Required education and specific job experience include:
EDUCATION
- High School diploma, or equivalent
- Associates Degree in Business or related field desired
SPECIFIC JOB EXPERIENCE
- Minimum five (5) years’ experience in a hospital supply chain operations preferred