Position Summary: Staff Accountant assists in the daily administration of our clients' finance departments. Responsibilities include but are not limited to accounts receivable, account payable, cash receipts and cash flow, payroll processing, monthly closing and tax form preparation. Essential Functions: Accounts Receivable and Cash Receipts * Issue invoices to customers * Record cash receipts * Reconcile donor/member database to general ledger * Monitor outstanding receivable balances Payroll Processing * Review timesheets for accuracy and completeness: approvals, charges, account/unit/departmental/donor numbers, before processing to ensure adherence to internal controls * Review payroll change reports * Utilize payroll service provider software platforms * Research and resolves payment issues with employees as they occur Accounts Payable and Cash flow * Review invoices and expense reports for accuracy and completeness; approvals; account/class/grant/dept. coding before processing to ensure adherence to internal controls * Assist with cash management to ensure that bill payments are timely and scheduled to maximize financial resources * Work with Calibre Senior and Manager to determine that cash is available, according to the clients Cash Flow Report * Complete all processing to ensure that checks or electronic payments are distributed according to schedule * Prints checks and prepares them for mailing Perform Monthly Closing Functions * Perform the necessary functions to ensure that the Accounts Payable Ledger can be closed for the month. This includes ensuring that all invoices are processed for a given closed month by the 15th of the following month * Reconcile checking, savings and investment accounts and resolve any reconciliation discrepancies * Reconcile general ledger accounts for petty cash, accounts receivable, prepaid expenses, deposits, accounts payable, payroll liabilities, accrued expenses and net assets on a monthly basis, working with the Senior Prepare Tax Forms * Prepare IRS 1099 and 1096 forms following IRS requirements and send them to vendors as necessary * Follow up to ensure that the forms have been received Maintains Records and Prepares Reports * Maintain the chart of accounts * Maintain the annual budget * Maintain the vendor master files * Establish and maintain an orderly filing system to ensure ease of retrieval of all checks issued, the related support, and all tax filings made, as well as all vendor files and communication * Maintain an orderly accounting filing system to ensure proper work paper support and aid in the review process Respond to Auditor Inquiries * Prepare various schedules and research and answer questions posed by external auditors to ensure that the auditor's efforts are efficient Communication * Monitor engagement progress and changes and keep manager abreast of status * Support the manager and partner in reporting to client management * Work with program directors and staff at each client to establish finance and administrative systems to support program operations * Work with Payroll Service Providers to communicate changes and ensure that client payroll processing is accurate and timely Position Type: * This is a full-time permanent position Work Environment: * Client Sites/Office setting Physical Demands: * This position requires movement around the office and to various locations in the building using the stairs or elevator. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Travel: * Local travel to client sites Required Education and Experience: * Bachelor's Degree in Accounting, Finance or Business Administration * Proficiency in MS Office applications (Word, Excel, PowerPoint, and Outlook). Preferred Education and Experience: * 1+ years of accounting experience, preferably in non-profit industry * Experience with QuickBooks or other bookkeeping software Work Authorization: * Must have valid work authorization for employment in the United States Other Duties: Team Leadership * Ensure that the portion of the client service and other budgets under his/her guidance are adhered to the best of his/her abilities. * Perform special projects as needed and/or requested. * Participate in learning opportunities to enhance individual, team, and organizational performance. * Ensure alignment of team to Calibre mission and organizational goals. Business Development * Look for opportunities to drive more core services into the current client base. * Look for opportunities to introduce expanded services to current clients. EEO: Calibre CPA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Calibre CPA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Thi
Calibre CPA Group is a full-service accounting and advisory firm with big capabilities. We focus on helping tax-exempt organizations and business enterprises nationwide make a difference through proactive and value-added accounting, audit, taxation, forensic and risk advisory, and payroll compliance services.\r\n\r\nWith offices in metropolitan Washington, DC, Chicago, IL, New York, NY, and Los Angeles, CA, our more than 200 goal-oriented specialists work hand-in-hand with associations and other not-for-profits, labor unions, employee benefit plans and business enterprises to help them stay ahead of financial developments and guide them through the complex mine field of accounting and reporting regulations.\r\n\r\nOur size allows us to work one-on-one with our clients, serving as their auditor, advisor and valued partner. We deliver each organization a personalized plan of action so they can strengthen their financial controls and achieve their goals.