Job Description

Caltronics, as part of the Flex Technology Group (FTG), has combined to create the largest and most respected Managed Print Solutions Provider in the nation. Since 1975, Caltronics has been providing California with leading edge technology and award-winning service. As we continue to build a legendary company, we look for the right people to contribute to our fantastic team!

As an Administrative Assistant/ Receptionist you will provide greet customers, in the office and on the phone, direct them to the correct personnel while having a professional, friendly and helpful attitude. General administrative duties along with overflow work of other administrative associates.

WHAT YOU WILL BE DOING:

• Answers incoming calls on multi line phone system, direct, screen calls and relaying messages in a timely manner
• Prepares necessary letters and documents to be mailed
• Receives and sorts mail
• Receives and ships all packages and mail locally
• Maintains office supplies by tracking inventory, ordering and properly putting supplies away
• Ensures common areas in office premises are equipped with required office supplies
• Responds to customers with invoice and account balance inquiries
• Application of customer payments
• Assists customers placing service and supply orders and enters the orders in the system accordingly
• Manages the kitchen, dishes, cleaning out fridge and overall organization
• Vendor management for building
• Responsible for organizing 4 conference rooms prior to EOB every day
• Responsible for ordering all necessary work/meeting meals, setting up and cleaning up
• Other duties as assigned

WHAT YOU WILL BRING:

• High School Diploma or equivalent required
• Adequate organizational skills to establish workload priorities
• Detail oriented with good verbal and written communication skills, including tact and diplomacy when dealing with customers/vendors
• Approximately two plus years of work-related experience
• Approximately three plus years of direct public contact

WHAT DO WE PROVIDE TO OUR EMPLOYEES?:

• Competitive pay
• Medical, Dental, Vison benefits
• PTO, Sick time, paid company holidays
• 401K with company match
• A comfortable work environment where there is truly no “I” in team!
• Growth opportunities. We want our people to stay here and do their best work, so we look to provide those opportunities to advance in your career

Interested? Good! We are excited to hear from you!

Company Description

Since 1975, Caltronics has been providing California with leading edge technology and award winning service in the document management and software solutions industry. Caltronics is a family owned and operated company with offices throughout California and Arizona (Infincom) to serve you locally and nation wide. Today Caltronics and Infincom offer the most advanced digital copiers, high speed color printers and copiers, multi-functional devices, fax and scanning systems, and document management software available. In fact, Caltronics has sold and installed more digital systems than any other independent dealer in the United States. Our people make the difference because we employ the most tenured sales and support staff in California and Arizona. For seven years running, we have been awarded “Top 50 Dealers” in the United States for customer service and support by Office Dealer Magazine. In addition, we have been the # 1 Western Region Konica dealer for 21 years! Caltronics is committed to providing equal employment opportunities for all applicants and associates. The Company does not unlawfully discriminate on the basis of race, color, creed, pregnancy, religion, sex, national origin, age, disability, veteran, marital, or any other protected status. The Company also makes reasonable accommodations for disabled employees. Finally, the Company prohibits the harassment of any individual based on their protected status. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational programs.