CANDIDATE ACQUISITION/SCHEDULING ASSISTANT

FLSA STATUS: NON-EXEMPT

POSITION SUMMARY

Under general supervision, the Candidate Acquisition/Scheduling Assistant performs technical administrative support for the employee recruiting and selection process. Is responsible for adhering to the recruiting process and all necessary documentation, follow-up, and regular/consistent communication with potential candidates and managers according to the protocols set forth. In addition to recruiting, is responsible for managing and publishing weekly schedules for the entire dental office operation while working with the managers. Results and services of position may impact the short-term direction, operations and/or financial status of the dental office through staffing. Decisions made have an impact on compliance, resources, and service as well as may impact public image.

SUPERVISION

This position has no supervisory responsibility.

BDG Candidate Acquisition Assistant will support compliance-related items by:

• Following internal procedures and external regulations.
• Successfully completing regulatory training requirements periodically.
• Working collaboratively in all facets of position to meet position requirements and support

COMPANY GOALS

Always BDG Candidate Acquisition Assistant will support the Company's vision and role model the core values and behaviors by:

• Cultivating a positive work environment.
• Being efficient with time at work.
• Communicating effectively with potential candidates, existing employees, corporate staff, and BDG management.
• Being flexible.
• Maintain integrity in all conversations and actions.
• Consistently reports to work on time prepared to perform duties of position.

DUTIES AND RESPONSIBILITIES

• Coordinates job posting on the website and other online forums as specified by BDG recruiting protocols.
• Reviews resumes based on criteria set forth for the specified position(s).
• Performs telephone interviews and screenings.
• Digitally (electronically) documents and keeps records of recruiting/hiring process.
• Ability to correspond professionally via email and strong use of Google Calendar functions.
• Effectively and consistently maintains strong, professional, and courteous communication with potential candidates, existing staff, trainers, hiring managers, and management.
• Assists the regional managers with scheduling all dental office employees weekly
• Organizes/Publishes weekly schedule for 150+ employees weekly.
• Helps Regional Managers with moving around schedule daily based on call outs.
• Answers team member's phone calls mornings and nights on company-provided cell phone
• Maintains constant communication with Regional Managers
• Assists Regional Managers with miscellaneous admin functions
• Maintains high standards of expectations in the recruiting process and cautions against taking short-cuts on essential tasks.
• Maintains confidentiality of information.
• Always Conform with all safety rules and use all appropriate safety equipment.
• Performs all other related duties, as assigned. May be requested to assist with special projects from time to time.

MINIMUM QUALIFICATIONS (INDUSTRY, WORK EXPERIENCE AND/OR EDUCATION)

• High School Diploma (HSD). Previous experience in an office or administrative position
• Previous Recruitment Position preferred

COMPUTER SKILLS

• Previous HRIS software preferred. Microsoft Excel and use of Google Calendar required.
• Unexpired State Driver's License.

SUCCESS FACTORS – PERSONAL CHARACTERISTICS THAT CONTRIBUTE TO AN INDIVIDUAL'S ABILITY TO EXCEL ON THE JOB (NOT A GUARANTEE).

• Ability to read and comprehend advanced instructions, operating manuals, correspondence, and memos.
• Position requires demonstrated poise, tact and professionalism along with the ability to handle sensitive and confidential situations.
• Should have a pleasant and personable demeanor.
• Ability to effectively present information in one-on-one situation (e.g., callers) in a professional and friendly manner.
• Must have excellent customer service skills.
• Work requires continual attention to detail, follow-through skills, ability to establish priorities and meet deadlines.
• Must have excellent telephone etiquette and verbal communication skills.
• Ability to handle and prioritize multiple, competing tasks/demands and seek supervisory assistance as appropriate.
• Is a self-starter and can work independently.
• Dependable and reliable.
• Ability to track, coordinate, and document appropriately within the recruiting process according to protocols.

OTHER

• Regular attendance is required including varied hours. At times, individual must be able to work in a fast-paced environment with ability to handle and prioritize multiple, competing tasks and demands and to consult Supervisor when necessary. 
• Overtime requires approval by Supervisor.
• Schedules subject to change.

PHYSICAL DEMANDS

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hands/fingers; and reach with hands and arms. Employee must be able to remain in work area for several hours at a time. The employee occasionally lifts and/or moves up to twenty (20) pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. It also requires manual dexterity in combination of eye / hand coordination. Work environment is subject to many interruptions, varying and unpredictable situations and time pressures related to multiple tasks. Work is normally performed inside. Work is normally performed inside. There is exposure to blood, chemicals and cleaning supplies.

OSHA CATEGORY

Category III: Position does not entail predictable or unpredictable exposure to blood. The above statements are intended to describe the general nature and level of work performed by people assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required of personnel so classified. Other functions may be assigned and management retains the right to add or change the duties at any time. Advanced notice may not always be possible.