Job Description
Description of Cardinal Equipment Services:
Cardinal Equipment Services (CES) provides services such as remanufacturing, refurbishing and repair services (including preventative maintenance, reactive repair, and equipment movement) for beverage companies, OEMs, FLOs, Independent Fountain Operators, and other Asset Heavy Customers.
CES was founded in 2021 and is headquartered in Tampa, Florida.
Position Summary:
The Account Payable Analyst is responsible for processing and managing vendor payables. The role requires detail oriented, strong analytical skills, and ensuring accurate and timely payments to vendors. The Account Payable Analyst will manage the end-to-end accounts payable process, including invoice verification, data entry, variance resolution, and payment processing.
Principles Duties and Responsibilities:
• Process and post vendor invoices, assigning appropriate g/l accounts.
• Match goods receipts to inventory vendor invoices for posting.
• Acquire approvals for various vendor invoice payments via the Chart of Authority.
• Reconcile monthly vendor statements ensuring all invoices and payments are posted.
• Identify invoices with discount terms for early payment.
• Process checks and ACH payments as needed.
• Identify use tax to be claimed for monthly sales & use tax filings.
• Calculate and process monthly sales & use tax payments for various states.
• Match cardholder receipts, reconcile, and post monthly Amex statements.
• Request W-9 for new vendors, set up in system and assign appropriate 1099 designation.
• Assist with issuing annual 1099 forms.
• Maintain open and paid invoice files.
• Interact with vendors and employees via e-mail and phone calls.
Position Qualifications:
· Bachelor's degree in Accounting a plus.
· 3+ years of Account Payable and/or Accounting experience.
· Strong understanding of accounts payable principles, processes, and best practices.
· Experience with major ERPs (i.e. SAP, SAP BusinessOne) a plus.
· Proficient in use of Microsoft Excel and Outlook.
· Ability to multi-task and adjust to changes in business processes.
· Excellent problem-solving skills.
· Self-motivated.
· Strong interpersonal and communication skills (both verbal and written).