Job Description

A Leading Finance firm with beautiful offices in the heart of the Financial District is looking for a standout candidate to be their next Executive Assistant! In this role, you will provide world-class support to the firm’s brilliant CEO. Duties include complex calendar management and travel planning, coordinating team and client meetings, preparing presentations and project materials, and keeping track of expenses and long-term action items on behalf of the CEO. If you are a dedicated, ambitious individual looking for an opportunity to support a hardworking and fast-paced firm, then we’d love to hear from you!

RESPONSIBILITIES:

• Manage the CEO’s complex calendar, ensuring his time is used efficiently and effectively
• Serve as a gatekeeper for the CEO, while proactively prioritizing active projects
• Oversee meeting logistics from preparation, execution and debriefs
• Arrange all aspects of the CEO’s travel, both business and personal
• Maintain and keep files up to date, handling confidential documents with discretion
• Work on special projects for CEO, including project coordination and documentation and material preparation
• Collaborate with the Executive team on firm-wide projects initiatives

QUALIFICATIONS:

• Minimum of 5 years of administrative experience supporting a partner level or above
• Previously worked at a financial services firm, preferably private equity
• Excellent communication skills and an organized, efficient approach to work
• Proven capacity to multitask and switch between multiple projects
• Motivation to succeed, with a high standard of work
• Willingness and enthusiasm to help out with all projects, large and small
• Demonstrated experience handling sensitive information

YOU CAN USE WWW.WORKGRADES.COM TO COLLECT AND MANAGE YOUR REFERENCES FOR FREE AND SHARE THEM WITH US OR ANYONE ELSE YOU CHOOSE. CANDIDATES WITH REFERENCES ARE ALWAYS PREFERRED BY OUR CLIENTS. NOW IS THE MOST IMPORTANT TIME TO STAND OUT FROM THE CROWD.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Chance Initiative for Hiring.

Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.