Job Description

A Prominent Healthcare Foundation is searching for a dedicated Executive/Program Assistant to join their outstanding team on a long-term temp basis. You will be working with internal teams on successfully performing program initiatives, grants management, and administrative support. The ideal candidate is an outgoing and forward-thinking individual who is excited to work in a collaborative environment. If this sounds like you, we’d love to chat.

This position is fully remote.

RESPONSIBILITIES:

• Act as the right-hand person to the Chief Talent Officer for all administrative tasks
• Collaborate with executives, team members, and other program associates on support tasks
• Manage complex executive schedules and calendars
• Organize and schedule high-level meetings and conference calls
• Draft correspondence and produce meeting materials and presentations
• Process expense reports and internal documents
• Manage the grant process – maintain grant records, track project timelines, and troubleshoot any grant-related issues
• Follow through on special projects and conduct research as needed

QUALIFICATIONS:

• 3+ years of relevant experience assisting Executive with extensive schedule management
• Background in nonprofit, foundation, government, or university a plus
• Advanced knowledge of Microsoft Office, Salesforce, and Zoom highly preferred
• Phenomenal calendar management and multitasking skills
• Expert communicator with strong attention to detail
• Proactive, positive attitude, and team-oriented workstyle
• Adaptable and calm nature towards changing expectations and priorities
• Ability to think quickly on their feet

WE SUGGEST THAT YOU ENSURE YOU HAVE UPDATED YOUR LINKEDIN PROFILE AND THAT YOU START COLLECTING YOUR REFERENCES EARLY. YOU CAN USE WWW.WORKGRADES.COM TO COLLECT AND MANAGE YOUR REFERENCES FOR FREE AND SHARE THEM WITH US OR ANYONE ELSE YOU CHOOSE.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.