Accounting Specialist I
Review and sort invoices for data and paperless entry. Maintain paid, approved and new electronic invoice lists. Ensure invoice balances are accurate and paid timely. Prepare accounts payable checks for signature and mailing. Ensure all invoices are marked paid and corresponding check stub is attached in the electronic environment. Answer vendor inquiries when necessary. Maintain, download and reconcile various insurance withholdings to invoices and update spreadsheets. Maintain and reconcile flex card transactions. Maintain and record due to/from other companies according to invoice transactions. Prepare and pay sales tax returns. Process accounts receivable. Input accounts receivable and apply to correct invoices. Prepare accounts receivable for deposit and utilize the Remote Electronic Deposit system. File and maintain accounts receivable documentation, receipts and update spreadsheet. Process accounts receivable reports and make journal entries. Update appropriate staff twice monthly on outstanding accounts receivable. Maintain employees in accounting software as needed. Obtain W-9 for all new vendors and setup new accounts as necessary. Maintain certificate of insurance for all staffing agencies. Collect and maintain credit card receipts from card users to reconcile with credit card statements. Process electronic vendor payments and client wire transfers. Journalize various entries as necessary. Maintain user logins in timekeeping software. Help process multi-company payrolls and hand out check stubs to local employees and electronic distribution for others. Calculate and pay payroll taxes associated with semi-monthly payroll. Process and maintain unclaimed property. Participate as support staff performing additional projects and duties when necessary.
Qualifications: